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Are you interested in working for a vital and thriving arts organization?
American Ballet Theatre often has exciting job openings for experienced
arts professionals, as well as entry level positions for enthusiastic
first-time employees. Please look below for the exciting employment
opportunities available at ABT. Remember, this page is updated as
openings become available,
so keep checking back.
Assistant to the Directors of Development
Classification:
Department:
Last Revision:
FLSA Status: |
Assistant to the Directors of Development
Development
January 5, 2012
Exempt |
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General Description:
Acts as an assistant to the Co-Directors of Development, while
providing clerical and generalized support to support the day
to day operations of the Development Department. This position
offers great opportunities for growth within a fast-paced, world
class institution. |
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| Specific Responsibilities: |
- Provides stewardship for Trustees and major gift prospects
including all aspects of communications, benefit fulfillment,
ticketing, and special services. Includes responding to
phone inquiries and coordinating with artistic staff on
matters involving rehearsal and studio visits.
- Produces invoices and tracks payments for all Trustee
dues.
- Drafts acknowledgement letters for all contributions
from Trustees and Honorary Trustees.
- Responsible for written communications, including invitation
and solicitation mailings, to Honorary Trustees.
- Updates Board accounts in database and batches all Board
gifts.
- Coordinates follow-up actions for Co-Directors of Development.
- Prepares materials and conducts follow-up for Development
and Nominating Committee meetings, including meeting minutes
and action items.
- Monitors prospect list for major gifts and Board.
- Coordinates cultivation events/dinners for Chairman of
the Board, Co-Chairs of the Development Committee, Chair
of the Nominating Committee, and Directors of Development,
especially during performance seasons. Includes making arrangements
for Board Members/Directors to host prospects at the ballet
in New York, as well as in tour cities.
- Maintains Playbill listings and other crediting protocols
for Trustees and Honorary Trustees.
- Manages the Co-Directors’ calendars.
- Coordinates auction donations and the fulfillment of
these donations during performance seasons.
- Other tasks as assigned.
- This position includes weekend and evening hours during
New York City ballet seasons.
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Position Qualifications:
Bachelor’s degree is required with 1-3 years of professional
experience. Must be extremely organized, attentive to detail,
and able to work on multiple projects and meet strict deadlines.
Must have excellent telephone manner and interpersonal skills.
Proficiency in Microsoft Word and Excel required. Proficiency
in Raiser’s Edge highly desirable. Must be willing to
work evening and weekend hours when required. |
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| Primary Reporting Responsibility: Co-Directors
of Development |
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| To apply, please send a cover letter and resume
with the subject line of Assistant to Directors to jobs@abt.org.
Salary requirements must be included. No phone calls, please.
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Special Events Coordinator
Classification:
Department:
Last Revision:
FLSA Status: |
Special Events Coordinator
Development
December 2011
Exempt |
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General Description:
Oversee aspects of planning and execution of a range of all
special events. ABT’s special events program includes
six major fund-raisers and ongoing events associated with ABT’s
New York seasons and tour cities. |
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| Specific Responsibilities: |
- Assist in special event implementation including ABT’s
Opening Night Galas in New York and on tour as well as with
other major fundraising events held throughout the year.
- Oversee coordination of mailing lists—including
pre-sale letters, invitation mailings and electronic media.
- Generate and distribute event documents—including
staffing, briefings, bios and contact lists, among others.
- Manage guest lists, track responses, create and manager
reports in Raiser’s Edge.
- Work with event assistant to coordinate and mail event
acknowledgments on a timely basis.
- Work with event assistant to track and maintain all special
event office spending; submit invoices and check requests
to the Finance Department.
- Along with the event assitant, oversee billing and collection
of event pledges; ensure that financial information is entered
into Raiser’s Edge accurately and in a timely fashion.
- Act as staff liaison to artistic and production staff
regarding events.
- Prepare theater ticket holds and theater seating; coordinate
ticket hold needs with Company Management to ensure the
best availability for all event attendees.
- Draft copy for invitations, ads, dinner programs, acknowledgement
letters as well as all other printed materials for each
event.
- Plan, coordinate and execute smaller ABT events on occasion
under supervision of Director of Special Events.
- Assist in scheduling various meetings with volunteers,
event leadership and staff, and provide related materials
for such meetings.
- Perform administrative functions including photocopying,
faxing and maintaining electronic and hard copy files.
- Perform other duties as assigned.
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Position Qualifications:
Bachelor's degree and 2+years event experience is required.
Raiser’s Edge, Microsoft Word and Excel for Windows. Periodic
evenings and weekend hours as needed. Extreme attention to detail.
Good sense of humor, friendly, and mature telephone manner.
Strong problem solving skills and the ability to work on multiple
projects at once in a busy/hectic/dynamic office. Frequent interaction
with trustees, major donors, committee and company members.
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| Primary Reporting Responsibility: Director
of Special Events |
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Please send an email to jobs@abt.org
with the subject line Special Events Coordinator.
Include a cover letter, email résumé, and salary
requirements. No phone calls, please. |
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New York Summer Intensive Counselor
Classification:
Department:
Last Revision:
FLSA Status: |
Counselor, Summer Intensive
Education and Training
January 20, 2012
Exempt |
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General Description:
The Summer Intensive Counselor will assist with all artistic
and administrative aspects of American Ballet Theatre’s
New York City Summer Intensive Program from June 25 –
July 27, 2012. This position works closely with the Summer Intensive
Directors, faculty, students and ABT administrative staff. |
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| Specific Responsibilities: |
- Work closely with a group of 30-35 students attending
the New York Summer Intensive to monitor behavior, attendance
and general well being of the students.
- Assist Summer Intensive staff with planning and daily
activities of New York City Summer Intensive such as schedules,
faculty changes, rehearsals, studio showings, data entry,
daily attendance, health of students, etc.
- Communicate with parents, students, and faculty regarding
Summer Intensive schedules, student attendance and final
performance information.
- Act as an on-site chaperone to report any physical or
psychological issues or problems that arise with the student
body.
- Monitors dancers’ conduct and behavior and reports
any problems or concerns to the Summer Intensive Coordinator.
- Chaperone students on the subway to the ABT Summer Intensive
final performance and work closely with Production staff
to ensure a smooth dress rehearsal and performance.
- Other duties as assigned.
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Position Qualifications:
Seeking college dance and arts administration students. Excellent
communication skills and a demonstrated ability to work productively
with artists. Experience interacting with students and parents.
Ability to manage multiple activities in a pressured environment.
Must be at least a sophomore in college. Computer literacy is
a must, including proficiency in Microsoft Word and Excel. Knowledge
of dance and performing arts is a requirement. Due to a high
percentage of international students, proficiency in multiple
languages, specifically Japanese, is a plus. |
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| Primary Reporting Responsibility: Summer
Intensive Coordinator |
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| Applications are due by March 15, 2012. Please
send application
and resume to Elizabeth Aymong at eaymong@abt.org or to American
Ballet Theatre, 890 Broadway, 3rd Floor, 10003, Attn: Elizabeth
Aymong. |
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California Summer Intensive Counselor
Classification:
Department:
Last Revision:
FLSA Status: |
Counselor, Summer Intensive
Education and Training
January 20, 2012
Exempt |
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General Description:
American Ballet Theatre is seeking resident counselors, males
and females, for the Orange County Summer Intensive Program.
Counselors will reside on the University of California, Irvine
campus and supervise young male and female dancers ages 11-18
from July 28 – August 18, 2012. Counselors will be on
duty for the entire duration of the program. Responsibilities
include: |
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| Specific Responsibilities: |
- Enforce dormitory rules and curfews.
- Plan and organize dorm activities (e.g. movie and game
nights).
- Accompany students to and from the studios and cafeteria
and on off-site weekend trips.
- Assist in the Summer Intensive office (e.g. posting weekly
schedules; escorting students to medical appointments; arrangements
for the final performance).
- Maintain a positive and supportive environment for ABT
students.
- Communicate with parents, students, and faculty regarding
Summer Intensive schedules, student attendance and final
performance information.
- Act as an on-site chaperone to report any physical or
psychological issues or problems that arise with the student
body.
- Monitor dancers’ conduct and behavior and reports
any problems or concerns to the Summer Intensive Office.
- Work closely with Production staff to ensure a smooth
dress rehearsal and performance at the end of the program.
- Other duties as assigned.
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Position Qualifications:
Seeking highly motivated college students, recent college graduates,
or equivalent. Previous chaperone and counselor experience and/or
work with teenagers, dancers, and education programs are preferred.
Due to a high percentage of international students, proficiency
in multiple languages, specifically Japanese, is a plus. Counselors
must reside on the University of California, Irvine campus for
the duration of the position from Saturday, July 28, 2012 to
Saturday, August 18, 2012. Counselors must provide their own
means of transportation to and from Irvine. Counselors are expected
to be on duty at all times, and there will be only limited off
time available. |
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| Compensation: Counselors will
receive room and board consisting of a single room, three meals
a day, and a salary of $1200. |
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| Primary Reporting Responsibility: Education
Coordinator |
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| Applications are due by March 15, 2012. Please
send application
and resume to Steven Kaplan at skaplan@abt.org or to American
Ballet Theatre, 890 Broadway, 3rd Floor, 10003, Attn: Steven
Kaplan. |
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