ABT: AMERICAN BALLET THEATRE

Herman Cornejo in The Sleeping Beauty.
Photo: Rosalie O'Connor.
© Copyright 2014
Ballet Theatre Foundation, Inc.
All rights reserved.

Jobs At ABT
 
Are you interested in working for a vital and thriving arts organization? American Ballet Theatre often has exciting job openings for experienced arts professionals, as well as entry level positions for enthusiastic first-time employees. Please look below for the exciting employment opportunities available at ABT. Remember, this page is updated as openings become available,
so keep checking back.



ASSISTANT TO CHIEF ADVANCEMENT OFFICER
AND THE DIRECTOR OF DEVELOPMENT

Classification: Assistant to the Chief Advancement Officer and the Director of Development
Department: Development
Last Revision Date: August 5, 2014
FLSA Status: Exempt
 
General Description:
Acts as assistant to the Chief Advancement Officer and the Director of Development and facilitates the day to day operations of the Development Department.
 
Specific Responsibilities:
For ABT’s Board of Trustees:
  • Responsible for all written communications to Trustees, including acknowledgment letters for contributions, solicitation letters, and invitations for cultivation events.
  • Produces invoices for all Trustee dues and batches contributions in Raiser’s Edge.
  • Serves as Secretary for the Board of Trustees’ Development and Nominating Committees. Responsibilities include preparing materials, taking minutes, and coordinating follow-up actions for Committee members.
  • Maintains prospect list for major gifts and Board, and researches prospects as requested.
  • Coordinates cultivation events including dinners, cocktail parties, backstage tours, etc. for Board, VIPs, the Chief Advancement Officer, and Director of Development, especially during performance seasons and often in coordination with other staff.
  • Maintains Playbill listings and other crediting protocols for Trustees, Honorary Trustees, and former Trustees.
  • Produces weekly reports during performance seasons to aid in cultivation efforts.
  • Responsibilities also include event registration and miscellaneous benefit fulfillment.
  • Works closely with Board Liaison in CEO’s office on Trustees’ ticket orders


For the Chief Advancement Officer and the Director of Development:
  • Manages the Development Department's master calendar
  • Manages the Chief Advancement Officer and the Director of Development’s calendar and travel.
  • Codes and reconciles monthly expenses for the Chief Advancement Officer, the Director of
  • Development, and Development Department at large.
  • Coordinates auction donations to other non-profit organizations and the fulfillment of these donations during performance seasons as requested by Trustees or other VIPs.
  • Contributes to Development team effort by assisting staff with mass mailings, studio visits, special events, and other related tasks.
  • Sorts mail for Development Department. Handles outgoing mail for the Chief Advancement Officer and Director of Development.
  • Tracks comp time and other staffing needs, especially during performance seasons
  • Provides phone coverage for ABT’s Reception desk as necessary.
  • Other tasks as assigned.


This position requires weekend and frequent evening work during NYC performance seasons.
 
Position Qualifications:
  • Bachelor's degree is required with and 1-3 years of professional experience
  • Proficiency in Microsoft Word and Excel required.
  • Proficiency in Raiser’s Edge highly desirable
  • Experience working with high net worth individuals preferred
  • Extremely organized, attentive to detail, and able to work on multiple projects
  • Excellent telephone manner and interpersonal skills
  • Must be an adept problem solver
  • Must act with discretion and respect confidentiality
  • Must be willing to work evening and weekend hours when required
 
Primary Reporting Responsibility: Director of Development and Chief Advancement Officer
 

Applications and Inquiries:

To apply, please send cover letter, resume and a writing sample to jobs@abt.org with“Assistant to the Chief Advancement Officer and the Director of Development” in the subject line. Salary requirements must be included. No phone calls, please.

 

COORDINATOR, MEMBER EVENTS & SERVICES

Classification: Coordinator, Member Events & Services
Department: Development
Last Revision Date: August 4, 2014
FLSA Status: Exempt
 
General Description:
Plans and executes all member benefit events for Dancers’ Circle and Golden Circle membership groups in New York and on tour. Handles all details and logistics and fulfills membership benefits for these groups under supervision of the Director of Membership.
 
Specific Responsibilities:
  • Plans, executes, and oversees all ABT Dancers’ Circle and Golden Circle events in New York and on tour, including Golden Circle Luncheon, Premiere Club, Members’ dress rehearsals, Members’ Studio Visits, and pre and post-performance receptions as well as benefit fulfillment events for special appeals, including Costume Fund.
  • Coordinates all activities of ABT’s Junior Council Strategic Planning Committee.
  • Executes and handles logistics for all Junior Council events including annual Junior Turnout event and Young Patrons’ Evenings.
  • Assists with logistical needs of Golden Circle Council.
  • Tracks all expenses and income for membership events.
  • Provides qualitative and quantitative post-event analysis as well as lessons learned and recommendations of possible program changes.
  • Primary liaison with artistic staff on matters involving rehearsal visits and dancer participation in all membership events.
  • Develops ideas for increasing results of membership program, including the development of new events, changes in membership benefits, and identification of opportunities to expand membership offerings.
  • Actively identifies and solicits new members and potential upgrades.
  • Other duties as assigned.
 
Position Qualifications:
Bachelor’s degree is required and minimum 2-3 years of professional special events/fundraising experience. Must be extremely organized, attentive to detail, able to work on multiple projects, and meet strict deadlines. Must have excellent interpersonal skills, professional appearance, willingness to work as part of a team, and a strong work ethic. Knowledge of New York philanthropic circles is a plus. Proficiency in Microsoft Word, Excel and Raiser’s Edge is required. Must be willing to work evening and weekend hours and travel as required.
 
Primary Reporting Responsibility: Director of Membership
 

Applications and Inquiries:

Please send a cover letter and resume to jobs@abt.org with "Coordinator, Member Events & Services" in the subject line. Please do not call. We apologize in advance that we can only contact those candidates moving forward in the search.

 

MAJOR GIFTS ASSOCIATE

Classification: Major Gifts Associate
Department: Development
Last Revision Date: July 22, 2014
FLSA Status: Exempt
 
General Description:
The position provides support for ABT’s Major Gifts area within the Development Department including all gifts from current and prospective donors of $10,000 and above for the Annual Fund (Special Gifts, Chairman’s Council Program, Partners Program) and for dedicated campaigns such as the 75th Anniversary and new productions.
 
Specific Responsibilities:
  • In coordination with Associate Director of Special Gifts, oversees the Scholarship Fund for the ABT Jacqueline Kennedy Onassis School and Apprentice program.
  • With Associate Director of Major Gifts, oversees the cultivation of Associate Partners for continued growth of Partners group.
  • Provides stewardship for major donors including communications, benefit fulfillment, patron ticketing and donor services.
  • Provides administrative support for Associate Director of Major Gifts and Associate Director of Special Gifts and Endowment including tasks such as proofing and mailing of acknowledgement and renewal letters, proposals, and collateral materials for major gift initiatives.
  • Coordinates major donor special events and other fulfillment activities, including studio visits, performance packages, backstage tours, education events, and new projects, at times in conjunction with Coordinator of Member Events and Assistant Manager of Special Events.
  • Coordinates mailing and appeals with membership development associate as needed.
  • Organizes and maintains accurate major donor records in Raiser’s Edge database.
  • Undertakes prospect research.
  • Executes other departmental duties as assigned.
  • Some travel may be required.
  • Attendance at ABT performances and special events (often on weekends and evenings) is necessary.
 
Position Qualifications:
  • Bachelor’s Degree required with 1-2 years of fundraising experience preferred.
  • Ability to prioritize and organize work to effectively balance multiple assignments, set priorities and meet stringent deadlines.
  • Acute attention to detail.
  • Demonstrated commitment to excellence and high standards, including quality customer service to ABT’s constituents.
  • Excellent writing and verbal communication skills; strong ability to interact with a diverse and broad range of individuals
  • Strong initiative; able to assume significant project management responsibility.
  • Excellent Microsoft Office skills required and proficiency in Raiser’s Edge highly desirable.
 
Reports to: Associate Director of Special Gifts & Endowment and Associate Director of Major Gifts
 

Applications and Inquiries:

Please send a cover letter and resume to jobs@abt.org with "Major Gifts Associate" in the subject line. Please do not call. We apologize in advance that we can only contact those candidates moving forward in the search.

 

TELEFUNDING REPRESENTATIVE

Classification: Telefunding Representative
Department: Development/Membership
Last Revision Date: September 14, 2011
FLSA Status: Exempt
 
General Description:
We looking for part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fall fundraising campaign. We're looking for reliable, articulate representatives to generate support for ABT's membership programs. Applicants must be able to work a minimum of 20 hours/week. Evening and weekend shifts available. Flexible scheduling, friendly work environment, and the opportunity to help support America’s National Ballet Company®. Hourly base pay plus commission.
 
Position Qualifications:
Telephone skills and light computer skills are necessary. Sales or fundraising experience, knowledge of classical ballet, and/or appreciation for the arts is a plus.
 

Applications and Inquiries: Please leave a message at 212-477-3030, ext.1190 or send a resume to membermgr@abt.org

 



TELEMARKETING REPRESENTATIVE

Do you want to share your love for the ballet and enjoy speaking on the phone? ABT seeks phone representatives to work with our telemarketing vendor to sell subscriptions to our upcoming 2014 Spring Season at the Metropolitan Opera House. Each telemarketer is required to work a minimum of 20 hours per week. Weekday afternoon/evening and weekend shifts are available. Base salary plus commission. Training provided. Call us at 212.564.5396.
 
 


RESEARCH MANAGER

Classification: Prospect and Donor Research Manager
Department: Development
Last Revision Date: July 25, 2013
FLSA Status: Exempt
 
General Description:
This newly created position will support ABT’s development department and will be responsible for the overall prospect management and research function within ABT. This will include developing systems to identify, manage, and track prospective donors for upgraded membership (donor segmentation), major gift contributions, and board membership and the creation of in-depth, thoroughly researched profiles of potential major donors. Responsibilities will also include collection and analysis of data and information (including media monitoring) to identify potential new and increased major donors.
 
Specific Responsibilities:
  • Collaborate with development department managers on their prospect identification, research and development plans. Meet with managers regularly to maintain working knowledge and tracking of managers’ prospect pipelines.
  • Review daily, weekly, and monthly publications, media, news outlets, social media, etc. to uncover timely information about current and known prospective donors as well as identifying new prospective donors – and disseminate and share information with development staff in timely and useful formats.
  • Develop in-depth research profiles of major donors and prospects, including wealth/capacity (assets, income, etc.), inclination to give (other philanthropic, political giving; personal interests), connections or potential connections to ABT/friends of ABT (professional, social, board, alumni associations, etc.).
  • Master the use of research databases/resource tools and search/information gathering and database screening techniques to maximize research efficiency and ensure highest quality content of research results.
  • Work closely with the development department database manager, mine ABT data sources – including donor database (Raiser’s Edge) and ticket purchaser information – to identify, rate, segment, prioritize, etc. prospective donors for campaigns and initiatives.
  • Prepare polished research profiles for sharing with ABT Board of Trustees (including nominating and development committees) and other friends of ABT.
  • Assist managers in prioritizing prospects based on research findings and data analysis. Provide insights into and recommendations for strategies to reach and interest prospects in ABT and our work.
  • Work closely with the events and major gifts teams, develop and maintain biographical sketches for event attendees, and following events, thoroughly research attendees to identify potential new prospects.
  • Manage relationships with vendors of industry-standard research tools. Make recommendations for changes and/or additions to available tools.
  • Execute other departmental duties as assigned, including staffing at special events and at performances as needed (including weekends and evenings).
 
Position Qualifications:
  • Bachelor’s Degree required with 2-3 years of fundraising research experience required. Experience with industry-standard research databases and resources preferred. Experience with screening, analyzing, and segmenting large donor data pools also preferred.
  • Ability to synthesize, organize and interpret information from multiple sources into polished presentational reports that are easily understood.
  • Ability to prioritize and organize work to effectively balance multiple assignments, set priorities and meet stringent deadlines.
  • Ability to work in a fast-paced environment
  • Attention to detail.
  • Demonstrated commitment to excellence and high standards.
  • Excellent writing and verbal communication skills.
  • Strong initiative; able to assume significant project management responsibility.
  • Excellent Microsoft Office skills and proficiency in Raiser’s Edge required.
 
Primary Reporting Responsibility: Manager of Special Gifts and Endowment
 

Applications and Inquiries:

Please send a cover letter and resume to jobs@abt.org with "Research Manager" in the subject line. Please do not call. We apologize in advance that we can only contact those candidates moving forward in the search.

 

TELEFUNDING REPRESENTATIVE

Classification: Telefunding Representative
Department: Development/Membership
Last Revision Date: September 14, 2011
FLSA Status: Exempt
 
General Description:
We looking for part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fall fundraising campaign. We're looking for reliable, articulate representatives to generate support for ABT's membership programs. Applicants must be able to work a minimum of 20 hours/week. Evening and weekend shifts available. Flexible scheduling, friendly work environment, and the opportunity to help support America’s National Ballet Company®. Hourly base pay plus commission.
 
Position Qualifications:
Telephone skills and light computer skills are necessary. Sales or fundraising experience, knowledge of classical ballet, and/or appreciation for the arts is a plus.
 

Applications and Inquiries: Please leave a message at 212-477-3030, ext.1190 or send a resume to membermgr@abt.org

 

American Ballet Theatre is an equal opportunity employer.