Department:                Education and Training

Last Revision:             October 2019

FLSA Status:                 Non-Exempt

The Role

Primary Responsibilities:

Qualifications

The ideal candidate should meet the following criteria:

Primary Reporting Responsibility: Director, Pre-Professional Division, ABT JKO School

To Apply: Interested candidates should send a cover letter and résumé to [email protected] with “ABT Jacqueline Kennedy Onassis School Pre-Professional Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:              August 2019

FLSA Status:                 Non-Exempt

The Role

The Summer Intensive Assistant will provide administrative support to the ABT Summer Intensive Director and facilitate the day-to-day operations of the Summer Intensive Program and Education Department. The Assistant will act as a resource/liaison between faculty, parents, students across the Education & Training Department. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Primary Responsibilities:

Daily Operations/Departmental Tasks

• Assist the Summer Intensive Director in organizing and planning all aspects of ABT’s 30+ city Summer Intensive audition tour
• Work with ABT’s administrative and artistic staff to support ABT’s Diversity, Equity and Inclusion efforts to increase diversity among students who enroll in ABT’s Summer Intensive programming
• Maintain audition tour databases and all paperwork for ABT’s New York, Collegiate and satellite Summer Intensive and Young Dancer programs
• Serve as first point of contact for student, parent, or dance school calls, mail and e-mails regarding information about pre-registration, auditions, registration and general Summer Intensive program questions
• Data processing of all students (4,500+) on the national audition tour and their audition results, merge results and generate notification emails to students
• Monitor and process payments and maintain enrollment spread sheets for approximately 1,400 enrolled students
• Assemble and distribute student handbooks, evaluations, and housing information to enrolled students
• Monitor students in the National Training Scholar program and report their progress to the Summer Intensive Director and Artistic Director
• Generate payment reports for enrolled students
• Provide general administrative assistance during the Collegiate and New York Summer Intensives and Young Dancer Summer Workshop, including creating weekly schedules, taking attendance, monitoring counselors and studios and managing the backstage area during studio rehearsals, tech rehearsals, and the final performance

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

•  Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
• Must be available to work evening and weekend hours when required.
• Excellent writing skills, telephone manner and interpersonal skills.
• Must be an adept problem solver and multi-tasker.
• Collaborative team player – energetic, enthusiastic, positive and personable – with the ability to build relationships with all stakeholders including staff, ED contacts, external partners and donors.
• Proven ability to interact clearly and effectively with a broad range of people.
• Understanding the customer service environment this role functions in, ability to handle confidential and sensitive information with discretion and diplomacy is critical.
• A passion for and knowledge of ballet and/or the performing arts is a plus.

Experience

• Bachelor’s degree is required with and 1-2 years of professional experience.
• Proficient in Microsoft Word, Excel, Power Point, Outlook, Office.
• Experience with Education Edge, highly desirable.
• Previous administrative and communications experience with substantive responsibility preferred.
• Basic technology and business skills a plus.

Primary Reporting Responsibility: Director, Pre-Professional Division, ABT JKO School

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Summer Intensive Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                 Development

Last Revision:               August 2019

FLSA Status:                  Non-Exempt

The Role

The Donor Relations Coordinator will manage all aspects of in-house ticketing needs for donors contributing $2,400 and above annually. In addition, the individual in this role will work with the Assistant Manager, Special Events to implement the fulfillment of benefits for donors (i.e. backstage tours, rehearsal viewings, dancer “meet and greets,” etc.), and will maintain meticulous records of donor credits for Playbill, Annual Report and other relevant publications.

Primary Responsibilities:

• Be the primary liaison to eligible donors for purchasing performance tickets for ABT performances.
• Assist in the identification of major donor prospects to enhance ABT’s prospect pipeline.
• Process and track development department requests for complimentary tickets for donor cultivation.
• Supervise and participate in data entry of ticket orders and seating preferences in donor records in database (Currently Raiser’s Edge).
• During ABT’s Lincoln Center seasons, produce daily reports of patron attendance; work closely with the marketing team to streamline process for donor satisfaction and efficient logistics.
• Act as primary liaison between Development department and ABT Company Management for ticketing needs.
• Work with the Assistant Manager, Special Events to schedule all private backstage tours, dancer “meet and greets” and rehearsal viewings with the Artistic Staff for the Development department.
• Oversee Playbill listings (internally for the fall and spring seasons) and donor crediting for other relevant ABT publications (newsletters, website, etc).
• Maintain and implement internal calendar ensuring all crediting revisions and updates are executed in a timely fashion.
• Work with the Special Events team on event logistics for benefit fulfillment, patron trips, cultivation and fundraising events as directed. Attend donor events and programs as needed.
• Train and supervise seasonal interns.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Bachelor’s degree and a minimum of 2-3 years of professional fundraising/events experience is required.
• Must be extremely organized, attentive to detail, able to multi-task, and meet strict deadlines.
• Excellent interpersonal, verbal and written communication skills.
• Must work collaboratively and collegially within the Development department and across the organization interdepartmentally.
• Low-ego, hands on, result-driven style with down-to-earth, collaborative, “roll-up-your-sleeves” personality.
• Proficiency in Microsoft Word, Excel, and Raiser’s Edge is required.

Primary Reporting Responsibility: A member of the Development Department Director-level (or above)

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Donor Relations Coordinator” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             July 2019

FLSA Status:                Non-Exempt

The Role

Teaching Artists primarily serve the ABT at School residency programs within the five boroughs of New York City. This part-time position will facilitate school residency programs through the facilitation of short-term and long-term ballet programs designed to guide student experiences at ABT performances and cultivate engagement with the art form of ballet.

Primary Responsibilities

• Engage students in the seven movements of classical ballet and classical vocabulary.
• Create age appropriate lesson plans in line with ABT’s education mission.
• Follow program guidelines as designated by the Artistic Coordinator for Educational Outreach.
• Design movement exercises which foster critical thinking literacy and facilitate exploration and creation.
• Attend Teaching Artist professional development sessions and any relevant planning meetings.
• Complete administrative duties including the submission of evaluations, schedules, etc.
• Work closely and communicate with ABT Education department staff and partnering school teachers/personnel to coordinate aspects of presentations, schedules and rehearsal periods.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Strong commitment to teaching and a demonstrated interest in the field of arts education.
• Proven ability to interact clearly and effectively with a diverse youth population.
• Ability and willingness to travel throughout NYC’s five boroughs.

Experience

• Relevant teaching experience in artist-in-school programs, ballet studios, public schools or similar community-based programs (Relevant teaching in NYC public schools is preferred).
• Experience teaching with diverse populations, i.e., early childhood, special needs, participants with disabilities, and multilingual learners is a plus.
• Awareness of social issues affecting NYC youth; background in social justice work is a plus.

Personal Qualities

• Collaborative team player – energetic, enthusiastic, positive, and personable.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.

Education/Training

• Knowledge of classical ballet; dance degree preferred or equivalent professional dance training/experience.
• Familiarity with the NYC Blueprint for Teaching and Learning in the Arts: Dance, and the New York State Arts Standards.
• Knowledge of ABT’s classical repertoire is a plus.
• Ability to teach in Spanish, Mandarin, and/or other languages is a plus.

Primary Reporting Responsibility: Associate Director of Education and Training

Secondary Reporting Responsibility: Artistic Coordinator for Educational Outreach

To Apply:

Interested candidates should send a cover letter, resume, and references through August 2019 to Amanda Tomera, Education Associate, [email protected]. Optional materials: Samples of professional and teaching materials. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All Teaching Artists will undergo fingerprinting with the NYC DOE. If you have already been fingerprinted, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Executive Office Internship

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

• Organizing and preparing research for internal and external meetings
• Planning and coordinating staff events and large meetings
• Assisting with managing event invitations and RSVPs
• Assisting with VIP hospitality for performance seasons
  • Liaising with various departments to ensure smooth guest experience
  • Assisting with greeting ED’s VIP guests at events and performances
• Assisting the Executive Assistant with managing administrative tasks for the Executive Office
  • Managing calendars and arranging meetings
  • Making travel arrangements and restaurant reservations o Organizing contact information/details
  • Ordering office supplies
• Completing expense reports
• Maintaining databases and filing systems
• Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications: 

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Finance Internship

Finance

General Description: This position is primarily responsible for assisting in the Finance Department

• Assist with bank reconciliations
• Analyze balance sheet schedules
• Assist with journal entry preparation
• Assist with the preparation of files needed for state tax returns
• Assist the bursar with record keeping for school tuition and scholarships
• Process manual credit card payments
• Assist the Senior Director of Finance on any other reports as requested
• Help with day-to-day tasks and other financial duties as assigned

Position Qualifications:
Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. Proficiency in Microsoft Word and Excel. Knowledge of dance and performing arts are helpful.

Primary Reporting Responsibility: Senior Director of Finance

Secondary Reporting Responsibility: TBD

Marketing Internship

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

• Drafts social media content
• Contributes ideas to the social media content calendar
• Develops reports on social media analytics
• Researches brand partnership opportunities
• Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
• Organizes marketing reports and archival documents
• Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
• Maintains research databases
• Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
• Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House and Koch Theatre
• Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility: Assistant Manager, Digital Marketing

Education & Training Internship

Education & Training

General Description: This position is responsible for assisting the entire Department of Education and Training.

• Assist Associate Director of Education and Training in the organization and execution of ABT’s outreach programs
• Assist in the preparation of Fall Young People’s Ballet Workshop program
• Manage dance shoe inventory and sales for students
• Assist with the maintenance of Educational Outreach database
• Organize schedules and general communication between patrons
• Assist in archival of department audio and video
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is recommended, as well as an interest in the Administrative aspects of Family Programming.

Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Associate Director of Education and Training

Institutional Support Internship

Development

General Description: This position is primarily responsible for assisting the Institutional Support division within Development.

• Assist Associate Director of Institutional Support and Institutional Support Coordinator in preparing foundation and government proposals for funding
• Assist in drafting reports to funders and donor acknowledgement letters
• Assist in preparing Institutional Support mailings
• Help organize and maintain accurate records in Raiser’s Edge and Playbill
• Assist in researching prospective funding opportunities
• Assist in benefit fulfillment for corporate sponsors
• Help with day-to-day tasks such as copying and assembling materials
• Assist in maintaining department filing
• Support Development Department-wide activities, including special events, as needed
• Other duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Must be at least a sophomore in college at time of application and available for a minimum of 15 hours per week. Computer literacy is a must, including proficiency in Microsoft Word, Excel, and PowerPoint.  Familiarity with Raiser’s Edge a plus.  Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Associate Director, Institutional Support and Special Campaigns

Major Gifts Internship

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

• Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and projects
• Conduct in-depth online research of high net-worth 2019 Fall Season single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
• Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
• Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
• Assist in processing gifts and drafting acknowledgement letters
• Assist in processing donor ticketing
• Assist in creating and processing mailings
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

• College student or recent graduate (Bachelor’s degree preferred)
• Knowledge of and interest in ballet and the performing arts desired
• Enthusiastic and self-motivated team player
• Strong time management and organizational skills
• Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
• Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.

Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Secondary Reporting Responsibility: Associate Director of Major Gifts

Membership Internship

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

• Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
• Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
• Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
• Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
• Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
• Help clean and maintain Raisers’ Edge, our Donor Database.

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Membership

Secondary Reporting Responsibility: Membership Coordinator and Membership Assistant

Patron Services Internship

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

• Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
• Helps organize and plan donor trips while ABT is on tour both domestically and internationally
• Monitors and maintains various schedules and calendars
• Supports the scheduling of backstage tours, meet and greets, and class viewings
• Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
• Maintains accurate information in database involving ticketing and Playbill recognition
• Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
• Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Assistant Manager, Patron Services

ABT Training Programs Internship

Education and Training

General Description: This position is primarily responsible for assisting the Director of the ABT JKO School and Director of the Children’s Division in special projects related to the ABT Jacqueline Kennedy Onassis School, including Pre-Professional Division and Children’s Division.

• Assist with, organize, and manage ABT Studio Company and ABT JKO School wardrobe/ costumes
• Update ABT JKO School student profiles through Education Edge
• Help with day-to-day tasks such as copying and assembling materials for families and faculty
• Assist in the drafting of contracts for faculty and accompanists
• Assist in preparations for the start of the new school year including, but not limited to: locker reassignments, creation of student files, creation and updating of ABT JKO School handbooks and forms, and process incoming enrollment paperwork
• Research projects associated with Education and Training programs
• Assist with departmental events and filing as necessary
• Other duties as assigned by the Directors of the ABT JKO School

Position Qualifications:

Must have excellent interpersonal/ customer service skills and work well with children and teenagers. Must be attentive to detail, have ability to meet strict deadlines, have ability to work well in a pressured environment and be a self-starter. A strong dance background is a must, as well as an interest in the administrative aspects of running a school.

Must be at least a sophomore in college. Knowledge of dance and performing arts required. Computer literacy is a must, including proficiency in Microsoft Word and Excel.

Primary Reporting Responsibility: ABT JKO School Director

Special Events Internship

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

• Assist with mailings such as invitations, photos, acknowledgement letters, etc.
• Format and edit mailing labels, envelopes, invitation lists, etc.
• Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
• Manage distribution of departmental mail; update contact information for returned mail
• Coordinate all departmental filing
• Assist in designing all in-house event materials such as place cards or event signage
• Draft event descriptions for ABT website and update all events web pages
• Prospect research as assigned
• Produce Special Events acknowledgement letters
• Track RSVPs for events
• Serve as contact for patron event inquiries
• Staff all special events
• Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Assistant Manager of Special Events