Department:           Development

Last Revision:        October 2021

FLSA Status:           Non-Exempt

The Role

The Assistant Manager, Institutional Support works in close collaboration with the Chief Philanthropy Officer, Senior Director, Philanthropy, and Corporate Relations Associate in raising $2-$3 million annually from private and corporate foundations and government agencies. The position manages grants, stewards institutional donors, and helps to build a pipeline for increased institutional giving for the Annual Fund, special projects and campaigns.

Primary Responsibilities:

• Manage and steward a portfolio of foundation and government funders and collaborate with the Corporate Relations Associate in the stewardship and management of a portfolio of corporate foundation funders
  • Write compelling letters of inquiry, grant proposals, interim reports, and final reports for institutional funders, managing tight deadlines and multiple priorities simultaneously
  • Manage the acknowledgment process for institutional funders, which includes drafting letters for the Chief Philanthropy Officer, Senior Director, Philanthropy, and Executive Director
  • Track and monitor fulfillment of institutional donor benefits and crediting where appropriate
  • Manage Institutional Donor listings for Playbill, Press Announcements and other communications, as well as listings appearing on ABT’s Website
• Regularly work cross-collaboratively with ABT’s finance, education, artistic, and administration departments, in addition to the Jacqueline Kennedy Onassis School to obtain materials and data for proposals, reports, and letters
• Represent ABT at institutional donor events and occasionally at meetings
• Maintain institutional “library,” both digitally and hardcopy where appropriate, of grant agreements, meeting notes, acknowledgments, award letters, other notifications, and important correspondence
• Maintain institutional database records in Raisers Edge, ensuring emails, addresses, and relationships of funders to individuals are up to date, and ensuring the institutional task list is accurate with report and proposal submission dates
  • Maintain lists of institutional donors and prospects to receive invitations to cultivation events and ABT communications
• Act as a thought partner to Senior Director, Philanthropy helping to create new strategies and initiatives to retain current funders and build a robust prospect pipeline
  • Research and identify new sources of institutional support and present findings where appropriate
• As needed, prepare draft communications, correspondence, and meeting preparation for the Senior Director of Philanthropy, Chief Philanthropy Officer, and Executive Director
• Manage the Institutional Support intern
• Be an active participant in department-wide activities such as cultivation and fundraising events
• Perform other duties as assigned.

Position Qualifications:

• Bachelor’s degree and minimum of 3-4 years of experience in not-for-profit fundraising and development required; grant-writing experience required
• Must have knowledge of general fundraising principles, including the solicitation of corporate, foundation, and government grants
• Must be familiar with prospect research tools
• Excellent verbal and writing skills and an exceptional capacity for detail are required
• Ability to manage and meet tight deadlines
• Ability to manage multiple projects simultaneously
• Ability to work collegially across departments and across the organization
• Excellent interpersonal skills
• Must be able to work in a fast-paced environment and have an energetic, proactive, optimistic, collaborative “roll-up-your-sleeves” approach to work
• Proficiency in Microsoft Word, Excel, and Power Point are required. Proficiency in Raiser’s Edge is highly desirable
• Some weekend and evening hours are required, especially during performance seasons

Primary Reporting Responsibility: Senior Director, Philanthropy

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Assistant Manager, Institutional Support” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is a fully-vaccinated company. Any individual submitting interest should be prepared to show proof of full vaccination and a booster shot at the time of position offered and accepted.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Department:        Education & Training

Last Revision:       April 2022

FLSA Status:           Non-Exempt

The Role

The Student Life Coordinator is a full-time position responsible for creating and managing Student Life activities outside of the dance studio and develop programs associated with our ABT RISE initiatives.  This position reports to and assists the Dean of Faculty & Student Affairs and Co-Director of ABT Education in overseeing the strategic growth of the Education Department’s programming while driving communication of department initiatives collaboratively internally, externally and across the organization. This position manages all aspects of student life for the School and ABT Studio Company to ensure all students receive the necessary guidance and mentorship to thrive inside and outside of the Studio.

The Student Life Coordinator will have a warm collaborative nature, positive energy, sense of humor, possess superior organization and prioritization skills and is self-motivated in the completion of his/her work. She/he will have exceptional communication and interpersonal skills including outstanding writing and public speaking skills and the ability to interact comfortably with a variety of people. This person will have a genuine empathy and an awareness of the needs and sensitivities of students, parents, and School faculty and staff.

Student Life Coordinator Job Responsibilities:

• Edit, coordinate and maintain all administration for the department
• Organize and maintain office and electronic and hard copy filing system
• Schedule and prepare agendas for meetings with staff, faculty, parents, students, new families and new contacts
• Coordinate communication between Dean & Co-Director and staff, faculty, parents and students
• Any other administrative or coordinating responsibility as deemed necessary

Student Life

• Manages the planning and execution of the JKO wellness lecture series, town halls for parents, and housing and tutoring needs
• Ensures proper tracking of Student Diversity Metrix and Benchmarks for JKO, Studio Company and Summer Intensives
• Builds upon current Mentorship Program with ABT Dancers and students
• Serves as resource for Resident Assistants to create and sustain a safe, healthy, and supportive environment for the students in the dorms
• Serves as liaison with physical therapist, mental health specialist, and nutritionist to discuss and track student issues and oversees smooth running of Comprehensive Wellness Program
• Will serve as the Student and Exchange Visitor Information SystemSEVIS Designated School Official DSO for JKO School for Student Visas
• Provides direct support for current and prospective students seeking housing and academic schools in the New York City area including researching new housing and school options for incoming students
• Coordinates, tracks and monitors/ manages housing for all JKO Pre-Professional students/ Studio Company dancers and acts as the ABT liaison with residential institutions and chaperones, including host families, and dormitories
• Establishes and fosters relationships with tri-state area public and private academic schools and coordinates with student guardians and local schools when early dismissal is necessary
• Supports the JKO student body in all academic needs including scheduling, tutoring, online classes, and proctoring academic examinations. In particular, coordinates weekly tutoring sessions for ESL and academic subjects
• Schedules monthly feedback sessions for students in the Pre-Professional Division
• Participates in and takes notes at student/ parent meetings

ABT RISE (Representation and Inclusion Sustain Excellence)

ABT RISE is built upon the efforts of the generous and dedicated champions who did groundbreaking work to launch Project Plié in 2013, which was ABT’s industry-leading initiative to advance diversity in the training pipeline for ballet students, teachers, and administrative interns.

• Coordinate all ABT RISE recruitment efforts for the ABT JKO School and Summer Intensive
• Collaboratively with Managing Education Director and Dean & Co-Director act as liaison with ABT’s Development staff, Press and Public Relations, as well as Education staff in the ABT JKO School, Summer Intensive, NTC and Outreach.
• Maintain reports on participation and enrollment in all ABT RISE programs.
• Development of marketing materials to present ABT RISE, its service, and its programming to our partners and current and potential donors. Marketing tools may include the RISE e-newsletters, PowerPoint presentations, flyers, programs, and informational brochures.
• Maintain related expense budgets, program actuals, and numbers

Position Qualifications:

• Must work collaboratively with all administrative and artistic staff
• Must be committed to serving the institutional efforts of American Ballet Theatre and to furthering its educational and artistic mission through its training programs
• Management experience in student life in an educational setting
• Ability to work effectively with a streamlined staff and resources
• Excellent interpersonal, verbal and written communication skills
• Low-ego, hands on, results-driven leadership style with down-to-earth, collaborative, “roll-up-your-sleeves” personality, who can rally others to take the initiative in their areas of expertise
• Ability to attend to multiple administrative matters simultaneously
• Ability to work collegially across departments and across the organization
• Periodic weekend and evening hours

Primary Reporting Responsibility: Managing Director, Education and the Dean of Faculty & Students and Co-Director of Education

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Student Life Coordinator” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is a fully-vaccinated company. Any individual submitting interest should be prepared to show proof of full vaccination and a booster shot at the time of position offered and accepted.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:        Education & Training

Last Revision:       April 2022

The Opportunity

This is a unique opportunity to join one of the world’s preeminent performing arts institutions at a time of artistic ambition and energetic growth. The individual in the Summer Intensive Counselor position will serve as an integral part of the Summer Intensive program by creating a safe and supportive environment for students and acting as a resource to help students thrive in the studios.

ABT’S Summer Intensive Program

American Ballet Theatre’s Summer Intensive has earned a reputation for being the most thorough and rewarding dance experience a student can have during the summer. Under the supervision of ABT’s Artistic Director Kevin McKenzie and Artistic Director of Summer Intensives Kate Lydon, the program offers top quality teachers and master guest teachers that are dedicated to the learning process and growth of each individual student. The ABT Summer Intensive focuses on developing well-rounded dancers through exposure to a wide variety of disciplines with an emphasis on classical ballet technique and key elements of ABT’s National Training Curriculum.

The Role

The Summer Intensive Counselor will assist with all aspects of American Ballet Theatre’s New York City Summer Intensive Program from June 27 – July 29, 2022 (for dancers ages 12-20) and/or the New York Young Dancer Summer Workshop from August 1-12, 2022 (for dancers ages 9-12).  Candidates can be considered for both programs, if indicated on the application.  Candidates will be evaluated for their appropriateness for each program.  Candidates do not have to be qualified for both programs to be considered for one or the other program. This position works closely with the Director of Summer Intensives, faculty, students and ABT administrative staff. Responsibilities include:

• Working closely with a group of 25 students attending the program to monitor behavior, attendance and general well being of the students.
• Assisting Summer Intensive staff with planning and daily activities of the program such as schedules, faculty changes, rehearsals, studio showings, data entry, daily attendance, health of students, etc.
• Communicating with parents, students, and faculty regarding Summer Intensive schedules, student attendance and final showing information.
• Acting as an on-site chaperone to report any physical or psychological issues or problems that arise with the student body.
• Monitoring dancers’ conduct and behavior and reporting any problems or concerns to the Coordinator of Summer Intensives.
• Ensuring dancers are following ABT’s COVID-19 safety protocols including wearing a mask at all times
• Performing other duties as assigned.

Position Qualifications

• Seeking college dance and arts administration students who have completed one year of college or are at least 19 years of age
• Excellent communication skills and a demonstrated ability to work productively with artists
• Ability to manage multiple activities in a pressured environment.
• Knowledge of dance and performing arts
• Experience interacting with students and parents preferred.
• Due to a high percentage of international students, proficiency in multiple languages is a plus.

Please note, all newly hired employees of American Ballet Theatre must be fully vaccinated including their booster dose of an FDA-authorized or WHO-listed COVID-19 vaccine, and provide proof of such in order to begin employment at any time after May 1, 2022.

Compensation
Honorarium of $200 per/week.  Counselors may participate in ballet technique class with their assigned group free of charge when other responsibilities do not interfere.  Housing and travel are not provided.

Primary Reporting Responsibility: Summer Intensive Coordinator

To Apply:

Applications are due by June 17, 2022.  Please complete the online form including uploading a professional resume. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search process.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:           Education & Training

Last Revision:        April 2022

FLSA Status:           Non-Exempt

The Role

The ABT Summer Intensive Assistant will provide immediate support for the day-to-day operations for ABT’s Summer Intensive programming.  They will interact heavily both in-person and virtually with students, faculty, accompanists, and prospective families. The Assistant must be able to work in-person and be onsite at American Ballet Theatre during all Summer Intensive programming, as they are responsible for opening and/or closing studios.  The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Primary Responsibilities:

• Assist the Summer Intensives Director in organizing and planning all aspects of ABT’s 30+ city Summer Intensive audition tour.
• Maintain audition tour databases and all paperwork for ABT’s New York, Collegiate and satellite Summer Intensive and Young Dancer programs.
• Answer student, parent or dance school calls, mail and e-mails regarding information about pre-registration, auditions, registration and general Summer Intensive program questions.
• Data processing of all students (4,500+) on the national audition tour and their audition results and enrollment.
• Monitor and process payments and maintain enrollment data for approximately 1,200 enrolled students.
• Assemble and distribute student handbooks, evaluations, and housing information to enrolled students.
• Monitor students in the National Training Scholar program and report their progress to the Summer Intensive Director and Artistic Director.
• Coordinate with Bursar to track tuition payments, account balances and scholarships for enrolled students.
• Provide general administrative assistance during the Collegiate and New York Summer Intensives and Young Dancer Summer Workshop, including creating weekly schedules, taking attendance, monitoring counselors and studios and managing the backstage area during studio rehearsals, tech rehearsals, and the final performance.
• Other duties as assigned by the Managing Director of Education and Artistic Director or Summer Intensives.
• Perform other duties as assigned

Position Qualifications:

The ideal candidate should meet the following criteria:

• Proficiency in Microsoft Word and Excel required; knowledge of PowerPoint, Salesforce a plus.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
• Excellent writing skills, telephone manner and interpersonal skills.
• Demonstrated ability to work productively with artists, students, parents, and educators.
• Must be an adept problem solver and multi-tasker.
• Must act with discretion and respect confidentiality, in a customer service-oriented environment.
• Collaborative team player – energetic, enthusiastic, positive, and personable – with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
• Proven ability to interact clearly and effectively with a broad range of people.
• Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
• A passion for and knowledge of the performing arts is a plus.
• Must be available onsite to work in-person

Experience

• Bachelor’s degree is required with and 1-2 years of professional experience.
• Previous administrative and communications experience with substantive responsibility preferred.
• Basic technology and business skills a plus.
• Proficient in Microsoft Word, Excel, Power Point, Outlook.
• Ideal candidate must have excellent interpersonal skills and be interested in working with children.
• A background in ballet or the performing arts is preferred.

Primary Reporting Responsibility: Director, ABT JKO School Pre-Professional Division and Summer Intensives

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Summer Intensive Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is a fully-vaccinated company. Any individual submitting interest should be prepared to show proof of full vaccination and a booster shot at the time of position offered and accepted.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.