Classification:            Bursar and Finance Assistant Finance
Department:                Finance

Reports to:                  Senior Director of Finace
FLSA Status:               Non‐Exempt

The Role

American Ballet Theatre is seeking a Bursar and Finance Assistant to join its Finance team. Reporting to the Senior Director of Finance, this full‐time, salaried position helps to manage the bursar for ABT’s growing dance training programs and assist the team with monthly accounting and financial duties.

Ideal candidates have relevant experience as a Bursar and Finance Assistant and a strong interest in the performing arts.

Primary Responsibilities:

• Process tuition payments using Net Community and BlackBaud Merchant Services for over 1,500 students in the Summer Intensive programs and roughly 400 students in the JKO School
• Prepare tuition payment and outstanding tuition reports on Blackbaud’s Education Edge system
• Allocate tuition income to appropriate account, project, and fiscal year
• Reconcile tuition accounts at the end of each term
• Interact with parents on tuition payment schedules and other payment‐related questions
• Compile weekly schedules and calculate Summer Intensive timesheets
• Work with Education program managers to ensure accuracy of payroll and communicate with

Education staff members on their payroll questions

• Maintain balance sheet schedules including accounts receivable, prepaid expenses, accrued

expenses, fixed assets and deferred income

• Reconcile bank accounts and prepare monthly bank reconciliations
• Assist with payroll duties if requested
• Support colleagues on the Finance team as necessary to complete departmental tasks
• Perform other duties as requested

Position Qualifications:

• Commitment to excellence and high standards, including quality customer service to ABT’s constituents (staff, artists, students’ parents, vendors, etc.)
• Strong problem solving and analytical skills
• Excellent written and oral communication skills
• Confidence and proficiency in the use of technology and software applications.
• Acute attention to detail
• Ability to prioritize and organize work to effectively balance multiple assignments, set priorities and meet stringent deadlines
• Ability to work independently and as a strong team player
• Approach tasks with a low‐ego, hands on, results‐driven style
• Down‐to‐earth, collaborative, “roll‐up‐your‐sleeves” personality that lends itself to rallying others to take the initiative in their areas of expertise.

Education and Experience:

• Bachelor’s degree in Accounting, Finance or other related field (preferred)
• 1‐2 years relevant experience
• Familiarity with Blackbaud’s Education Edge and/or Financial Edge (preferred)
• Fluency in Microsoft Suite and familiar with database concepts

Primary Reporting Responsibility: Senior Director of Finance

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Bursar and Finance Assistant” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer: The job description above is intended to set forth the general nature of the work that will be expected of the person who takes this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside of their normal responsibilities as needed.

Department:                Production

Last Revision:             October 2021

The Role

Actively participate and lead in the daily operation of the ABT Carpentry Department. This position supports and implements the technical and administrative needs required to efficiently execute the day-to-day operation of the carpentry department as directed by the Technical Director. This position is part of the touring company of ABT and will require travel both internationally and domestic along with work at our warehouse in Secaucus, NJ. Requires IATSE union membership. Must have a valid passport and valid proof of COVID-19 FULL VACCINATION.

Primary Responsibilities:

Head Carpenter

• Working with the Technical Director, other members of the carpentry department, and ABT production department, pull and prep scenery for tours at the warehouse in Secaucus, NJ.
• Re-stock and inspect scenery post tour.
• Direct ABT carpentry crew and local carpentry crews during load in’s, load outs, and running of show.
• Direct ABT Fly Operator as required and interact with local rigging and fly crews as required.
• Review and assess condition of all scenery and rigging and report any major issues to the Technical Director in a timely manner.
• Ability to make advanced scenic and rigging repairs in a professional manner in a fast-paced environment.
• Confer with Technical Director regarding any refurbishment, repair, or suggested maintenance for any scenic element or rigging hardware.
• Prepare all scenery as required and ensure all pieces are accounted for and in excellent and safe condition.
• Attend shop visits as required.
• Attend all technical and dress rehearsals as required to supervise ABT carpentry crew along with local carpentry crew in running of show.
• Plan and execute any scene changes required while supervising ABT & local crews.
• Assist in the design and building of scenery carts, crates, and any other production support items as required.
• Plan and execute truck packs.
• Working with the Technical Director, maintain any stock required to support the department and scenic elements.
• Ensure a safe and positive work environment at all times.
• Perform other duties as required or assigned by the ABT Technical Director.

Administrative

• Support department and ABT policies and protocols. Look to develop and support guidelines and methodology to support efficient operation of your area of responsibility.
• Provide positive leadership and support and develop strong problem solving and conflict resolution processes.
• Assist in the execution of departmental goals.
• Assist in the development of department budgeting.
• Working with the entire carpentry department, help develop bibles on all existing ballets along with new works including, inventories, performance histories, archival photographs, and tracking all revisions.
• Assist in updating all technical drawings.
• Maintain a database of various supply and vendor sources.
• Request supplies as needed for each project.
• Maintain basic stock of all supplies required.
• Maintain Health and Safety files inclusive of any MSDS paperwork.
• Assist in overseeing the health and safety of the department and provide appropriate paperwork to the Technical Director in case of injury.
• Assist in the maintenance and procurement of all carpentry department equipment.
• Attend department and companywide meetings as required.
• Perform other duties as required or assigned by the ABT Technical Director.

Internal Contacts

• Technical Director, Carpentry Department, Electrics Department, Director of Production, Lighting Director, Artistic Staff, Production Crew, Warehouse staff.

External Contacts

• Vendors, suppliers, local crews, personnel from other ballet companies

Position Qualifications:

Experience

• Minimum of 2 years in a leadership role in a professional union theatrical environment.
• Minimum 5 years professional experience in theatrical construction and rigging.
• Must be adept in the particulars of rigging and fly rail operation.
• Must be experienced in all aspects of scenery construction, rigging and maintenance.
• Experience with professional ballet a plus.
• Touring experience a plus.

Skills

• Ability to read, interpret, and execute theatrical technical drawings.
• Thorough knowledge of typical tools used in a theatrical setting such as but not limited to; saws, drills, screw guns, rigging equipment, welding gear, etc.
• Practical experience in scenery construction and rigging.
• Strong knowledge of standard technical theatrical practices.
• Knowledge of materials such as wood, plastic, fabric, steel, aluminum, etc.
• Knowledge of proper rigging practices.
• Knowledge of theatrical fly systems both manual and automated.
• Knowledge of Vectorworks.
• Forklift certification a plus.
• ETCP Rigging certification a plus.
• Excellent inter-personal skills, problem solving, and crisis management.
• Excellent time management and organizational skills.
• Possess good work ethic with the ability to stay positive and motivate others in stressful situations.
• Knowledge of Microsoft Office.

Touring

• This position requires touring domestically and internationally.
• Assist in the preparation of all paperwork as required for tour shipments.
• Supervise local crews while on tour while fulfilling all other duties as listed above.

To Apply:

Send cover letter and resume as one PDF document via email to: Vin Roca, Director of Production at [email protected]. NO CALLS please.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Department:           Development

Last Revision:        October 2021

FLSA Status:           Non-Exempt

The Role

The Assistant Manager, Institutional Support works in close collaboration with the Chief Philanthropy Officer, Senior Director, Philanthropy, and Corporate Relations Associate in raising $2-$3 million annually from private and corporate foundations and government agencies. The position manages grants, stewards institutional donors, and helps to build a pipeline for increased institutional giving for the Annual Fund, special projects and campaigns.

Primary Responsibilities:

• Manage and steward a portfolio of foundation and government funders and collaborate with the Corporate Relations Associate in the stewardship and management of a portfolio of corporate foundation funders
  • Write compelling letters of inquiry, grant proposals, interim reports, and final reports for institutional funders, managing tight deadlines and multiple priorities simultaneously
  • Manage the acknowledgment process for institutional funders, which includes drafting letters for the Chief Philanthropy Officer, Senior Director, Philanthropy, and Executive Director
  • Track and monitor fulfillment of institutional donor benefits and crediting where appropriate
  • Manage Institutional Donor listings for Playbill, Press Announcements and other communications, as well as listings appearing on ABT’s Website
• Regularly work cross-collaboratively with ABT’s finance, education, artistic, and administration departments, in addition to the Jacqueline Kennedy Onassis School to obtain materials and data for proposals, reports, and letters
• Represent ABT at institutional donor events and occasionally at meetings
• Maintain institutional “library,” both digitally and hardcopy where appropriate, of grant agreements, meeting notes, acknowledgments, award letters, other notifications, and important correspondence
• Maintain institutional database records in Raisers Edge, ensuring emails, addresses, and relationships of funders to individuals are up to date, and ensuring the institutional task list is accurate with report and proposal submission dates
  • Maintain lists of institutional donors and prospects to receive invitations to cultivation events and ABT communications
• Act as a thought partner to Senior Director, Philanthropy helping to create new strategies and initiatives to retain current funders and build a robust prospect pipeline
  • Research and identify new sources of institutional support and present findings where appropriate
• As needed, prepare draft communications, correspondence, and meeting preparation for the Senior Director of Philanthropy, Chief Philanthropy Officer, and Executive Director
• Manage the Institutional Support intern
• Be an active participant in department-wide activities such as cultivation and fundraising events
• Perform other duties as assigned.

Position Qualifications:

• Bachelor’s degree and minimum of 3-4 years of experience in not-for-profit fundraising and development required; grant-writing experience required
• Must have knowledge of general fundraising principles, including the solicitation of corporate, foundation, and government grants
• Must be familiar with prospect research tools
• Excellent verbal and writing skills and an exceptional capacity for detail are required
• Ability to manage and meet tight deadlines
• Ability to manage multiple projects simultaneously
• Ability to work collegially across departments and across the organization
• Excellent interpersonal skills
• Must be able to work in a fast-paced environment and have an energetic, proactive, optimistic, collaborative “roll-up-your-sleeves” approach to work
• Proficiency in Microsoft Word, Excel, and Power Point are required. Proficiency in Raiser’s Edge is highly desirable
• Some weekend and evening hours are required, especially during performance seasons

Primary Reporting Responsibility: Senior Director, Philanthropy

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Assistant Manager, Institutional Support” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Department:          Education & Training

Last Revision:        September 2021

FLSA Status:           Non-Exempt

The Role

The ABT Jacqueline Kennedy Onassis (JKO) School Children’s Division Assistant will provide immediate support for the day-to-day operations of the ABT JKO School student body.  They will interact heavily in-person with ABT JKO School parents and students, faculty and accompanists, and prospective families, as act as a resource/liaison between these groups and ABT’s Education and Training Department.  The Assistant must be able to work in-person and be onsite at American Ballet Theatre five days per week, as they are responsible for opening and closing studios.  The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Primary Responsibilities:

Daily Operations/Departmental tasks:

• Manages new student inquiries and information requests related to the JKO School Children’s Division (JKO CD).
• Serves as a studio monitor and the first point of contact for daily classes and JKO events on the 4th floor.
• Responds daily to JKO Children’s Division student and parent concerns via phone and email.
• Manages distribution of weekly class schedule to all JKO CD faculty, accompanists, and families.
• Completes data entry for student records in the Children’s Division and manages attendance records during the academic year in Education Edge.
• Tracks incident and behavior reports and schedules conferences with Children’s Division families and faculty as need be.
• Provides support to ABT’s Bursar/Finance Department during JKO School tuition deadlines and follows-up with families as necessary.
• Assists with weekly payroll for Children’s Division faculty and accompanists alongside Children’s Division Director and ABT Finance Department.
• Coordinates weekly JKO CD Class Assistant Schedules alongside Children’s Division Director and Principal Teacher, Children’s Division.
• Executes emergency response and crisis management duties as needed on Saturdays and during evening hours.
• Coordinates building safety policies and procedures, and distributes to students, faculty and staff, including the creation of fire safety and action plan at the start of each academic year.
• Arranges faculty and pianist substitutions and additional classes/ workshops when necessary.
• Assists with boutique inventory, sales and stock.
• Assists in the scheduling of meetings with ABT JKO School Directors and Artistic Director
• Maintains and organizes student records and department filing system.

Special Events/Performances

• Assists in the coordination of all ABT JKO School Pre-Professional Division, Children’s Division, and ABT Summer Intensive Open Auditions.
• Provides support at ABT JKO School spring performances and ABT Events when JKO Students are present.
• Prepares materials and provides support at ABT Education Committee Meetings.
• Perform other duties as assigned.

Position Qualifications:

• Proficiency in Microsoft Word and Excel required; knowledge of PowerPoint a plus.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
• Excellent writing skills, telephone manner and interpersonal skills.
• Demonstrated ability to work productively with artists, students, parents, and educators.
• Must be an adept problem solver and multi-tasker.
• Must act with discretion and respect confidentiality, in a customer service-oriented environment.
• Collaborative team player – energetic, enthusiastic, positive, and personable – with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
• Proven ability to interact clearly and effectively with a broad range of people.
• Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
• A passion for and knowledge of the performing arts is a plus.
• Must be available onsite to work in-person five days per week, a schedule including evening hours (through 8:00 PM) during the workweek with consistent Saturday hours during the academic year (September through May).

Experience

• Bachelor’s degree is required with and 1-2 years of professional experience.
• Previous administrative and communications experience with substantive responsibility preferred.
• Basic technology and business skills a plus.
• Proficient in Microsoft Word, Excel, Power Point, Outlook, Office.
• Experience with Education Edge highly desirable.
• Ideal candidate must have excellent interpersonal skills and be interested in working with children.
• A background in ballet or the performing arts is preferred.

Primary Reporting Responsibility: Director, Children’s Division, ABT JKO School

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Assistant, Children’s Division JKO” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:        Education & Training

Last Revision:        September 2021

FLSA Status:           Non-Exempt

The Role

The Student Life Coordinator is a full-time position responsible for creating and managing Student Life activities outside of the dance studio and develop programs associated with our ABT RISE initiatives.  This position reports to and assists the Dean of Faculty & Student Affairs and Co-Director of ABT Education in overseeing the strategic growth of the Education Department’s programming while driving communication of department initiatives collaboratively internally, externally and across the organization. This position manages all aspects of student life for the School and ABT Studio Company to ensure all students receive the necessary guidance and mentorship to thrive inside and outside of the Studio.

The Student Life Coordinator will have a warm collaborative nature, positive energy, sense of humor, possess superior organization and prioritization skills and is self-motivated in the completion of his/her work. She/he will have exceptional communication and interpersonal skills including outstanding writing and public speaking skills and the ability to interact comfortably with a variety of people. This person will have a genuine empathy and an awareness of the needs and sensitivities of students, parents, and School faculty and staff.

Student Life Coordinator Job Responsibilities:

• Edit, coordinate and maintain all administration for the department
• Organize and maintain office and electronic and hard copy filing system
• Schedule and prepare agendas for meetings with staff, faculty, parents, students, new families and new contacts
• Coordinate communication between Dean & Co-Director and staff, faculty, parents and students
• Any other administrative or coordinating responsibility as deemed necessary

Student Life

• Manages the planning and execution of the JKO wellness lecture series, town halls for parents, and housing and tutoring needs
• Ensures proper tracking of Student Diversity Metrix and Benchmarks for JKO, Studio Company and Summer Intensives
• Builds upon current Mentorship Program with ABT Dancers and students
• Serves as resource for Resident Assistants to create and sustain a safe, healthy, and supportive environment for the students in the dorms
• Serves as liaison with physical therapist, mental health specialist, and nutritionist to discuss and track student issues and oversees smooth running of Comprehensive Wellness Program
• Will serve as the Student and Exchange Visitor Information SystemSEVIS Designated School Official DSO for JKO School for Student Visas
• Provides direct support for current and prospective students seeking housing and academic schools in the New York City area including researching new housing and school options for incoming students
• Coordinates, tracks and monitors/ manages housing for all JKO Pre-Professional students/ Studio Company dancers and acts as the ABT liaison with residential institutions and chaperones, including host families, and dormitories
• Establishes and fosters relationships with tri-state area public and private academic schools and coordinates with student guardians and local schools when early dismissal is necessary
• Supports the JKO student body in all academic needs including scheduling, tutoring, online classes, and proctoring academic examinations. In particular, coordinates weekly tutoring sessions for ESL and academic subjects
• Schedules monthly feedback sessions for students in the Pre-Professional Division
• Participates in and takes notes at student/ parent meetings

ABT RISE (Representation and Inclusion Sustain Excellence)

ABT RISE is built upon the efforts of the generous and dedicated champions who did groundbreaking work to launch Project Plié in 2013, which was ABT’s industry-leading initiative to advance diversity in the training pipeline for ballet students, teachers, and administrative interns.

• Coordinate all ABT RISE recruitment efforts for the ABT JKO School and Summer Intensive
• Collaboratively with Managing Education Director and Dean & Co-Director act as liaison with ABT’s Development staff, Press and Public Relations, as well as Education staff in the ABT JKO School, Summer Intensive, NTC and Outreach.
• Maintain reports on participation and enrollment in all ABT RISE programs.
• Development of marketing materials to present ABT RISE, its service, and its programming to our partners and current and potential donors. Marketing tools may include the RISE e-newsletters, PowerPoint presentations, flyers, programs, and informational brochures.
• Maintain related expense budgets, program actuals, and numbers

Position Qualifications:

• Must work collaboratively with all administrative and artistic staff
• Must be committed to serving the institutional efforts of American Ballet Theatre and to furthering its educational and artistic mission through its training programs
• Management experience in student life in an educational setting
• Ability to work effectively with a streamlined staff and resources
• Excellent interpersonal, verbal and written communication skills
• Low-ego, hands on, results-driven leadership style with down-to-earth, collaborative, “roll-up-your-sleeves” personality, who can rally others to take the initiative in their areas of expertise
• Ability to attend to multiple administrative matters simultaneously
• Ability to work collegially across departments and across the organization
• Periodic weekend and evening hours

Primary Reporting Responsibility: Managing Director, Education and the Dean of Faculty & Students and Co-Director of Education

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Student Life Coordinator” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:            Development

Last Revision:        September 2021

FLSA Status:           Exempt

The Role

The Assistant Manager, Special Events, in close collaboration with the Associate Director of Special Events, will manage ABT’s membership events (50+ events per year) and assist galas, and other ABT fundraising and cultivation events as requested.

Primary Responsibilities:

• Plans, in consultation with the Associate Director of Special Events and Chief Philanthropy Officer, executes, and oversees ABT membership events, including dress rehearsals, studio visits, spotlight seminars, sneak peeks, Company class viewings, pre- and post- performance receptions, corporate entertainment events, Junior Council focused events and gatherings, virtual events and additional events as While the majority of these events will be in-person, some of the programs may be presented virtually.
• Manages, in consultation with the Membership team, Junior Council events, including the major Junior fundraiser – Junior
• Assists the Associate Director of Special Events with the planning and execution of ABT’s Spring Gala, Fall Gala, Holiday Benefit, Golden Circle Luncheon and ABT Kids, and other
• Execution and fulfillment of Corporate Sponsors benefits and events in collaboration with Marketing and
• Maintains and manages membership events
• Responsible for special events donor
• Oversee special events gift process ensuring
• Draft acknowledgment letters and event communications to
• Provides qualitative and quantitative post-event
• Serves as the primary liaison between the Artistic/Production and Development departments involving dancer participation, backstage tours/venue use, and class/rehearsal
• Interview and help supervise Special Events intern
• Other duties as assigned

Position Qualifications:

Bachelor’s degree and a minimum of 3-4 years of professional special events/fundraising experience is required. Must be extremely organized, attentive to details, able to multi-task, and meet strict deadlines. Excellent interpersonal skills and confidence to speak with clients/vendors, strong writing and presentation skills, willingness to work as part of a team, and ability to problem solve strongly preferred. Knowledge of New York philanthropic circles and familiarity with NYC events industry a plus. Proficiency in Microsoft Office Suite, Zoom, and Raiser’s Edge is required, and experience with graphic design programs such as Adobe, Photoshop and InDesign a plus. Must be willing to work evening and weekend hours. Travel is required.

Primary Reporting Responsibility: Associate Director, Special Events

To Apply:

Interested candidates should send a cover letter and resume to [email protected] with “Assistant Manager, Special Events” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Salary will be commensurate with experience.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             September 2021

FLSA Status:                Non-Exempt

The Role

Primary Responsibilities:

Qualifications

The ideal candidate should meet the following criteria:

Primary Reporting Responsibility: Directors of the ABT JKO School Pre-Professional and Children’s Divisions, respectively

Secondary Reporting Responsibility: Associate Director of Education and Training

To Apply:

Please send a cover letter, résumé, and a references to [email protected] include in the subject line “ABT JKO School Accompanist.” Optional: portfolios or other samples of professional materials.  No phone calls or recruiters, please.  We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All employees will be subject to a background check. If you have already been fingerprinted through the DOE, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             September 2021

FLSA Status:                Non-Exempt

The Role

Teaching Artists primarily serve the ABT at School residency programs within the five boroughs of New York City. This part-time position will facilitate school residency programs through the facilitation of short-term and long-term ballet programs designed to guide student experiences at ABT performances and cultivate engagement with the art form of ballet.

Primary Responsibilities

• Engage students in the seven movements of classical ballet and classical vocabulary.
• Create age appropriate lesson plans in line with ABT’s education mission.
• Follow program guidelines as designated by the Artistic Coordinator for Educational Outreach.
• Design movement exercises which foster critical thinking literacy and facilitate exploration and creation.
• Attend Teaching Artist professional development sessions and any relevant planning meetings.
• Complete administrative duties including the submission of evaluations, schedules, etc.
• Work closely and communicate with ABT Education department staff and partnering school teachers/personnel to coordinate aspects of presentations, schedules and rehearsal periods.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Strong commitment to teaching and a demonstrated interest in the field of arts education.
• Proven ability to interact clearly and effectively with a diverse youth population.
• Ability and willingness to travel throughout NYC’s five boroughs.

Experience

• Relevant teaching experience in artist-in-school programs, ballet studios, public schools or similar community-based programs (Relevant teaching in NYC public schools is preferred).
• Experience teaching with diverse populations, i.e., early childhood, special needs, participants with disabilities, and multilingual learners is a plus.
• Awareness of social issues affecting NYC youth; background in social justice work is a plus.

Personal Qualities

• Collaborative team player – energetic, enthusiastic, positive, and personable.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.

Education/Training

• Knowledge of classical ballet; dance degree preferred or equivalent professional dance training/experience.
• Familiarity with the NYC Blueprint for Teaching and Learning in the Arts: Dance, and the New York State Arts Standards.
• Knowledge of ABT’s classical repertoire is a plus.
• Ability to teach in Spanish, Mandarin, and/or other languages is a plus.

Primary Reporting Responsibility: Associate Director of Education and Training

Secondary Reporting Responsibility: Artistic Coordinator for Educational Outreach

To Apply:

Interested candidates should send a cover letter, resume, and references through August 2019 to Amanda Tomera, Education Associate, [email protected]. Optional materials: Samples of professional and teaching materials. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All Teaching Artists will undergo fingerprinting with the NYC DOE. If you have already been fingerprinted, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Executive Office Internship

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

• Organizing and preparing research for internal and external meetings
• Planning and coordinating staff events and large meetings
• Assisting with managing event invitations and RSVPs
• Assisting with VIP hospitality for performance seasons
  • Liaising with various departments to ensure smooth guest experience
  • Assisting with greeting ED’s VIP guests at events and performances
• Assisting the Executive Assistant with managing administrative tasks for the Executive Office
  • Managing calendars and arranging meetings
  • Making travel arrangements and restaurant reservations o Organizing contact information/details
  • Ordering office supplies
• Completing expense reports
• Maintaining databases and filing systems
• Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications: 

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Marketing Internship

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

• Drafts social media content
• Contributes ideas to the social media content calendar
• Develops reports on social media analytics
• Researches brand partnership opportunities
• Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
• Organizes marketing reports and archival documents
• Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
• Maintains research databases
• Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
• Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House and Koch Theatre
• Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility: Assistant Manager, Digital Marketing

Education & Training Internship

Education & Training

General Description: This position is responsible for assisting the entire Department of Education and Training.

• Assist the Education Operations Director in the organization and execution of ABT’s engagement programs
• Assist in the preparation of ABTKids and Pre-Performance Workshops
• Manage dance shoe inventory and sales for students
• Assist with the maintenance and update of community partnership contacts and school database
• Organize schedules and general communication between patrons
• Assist in archival of department audio and video
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is recommended, as well as an interest in the administrative aspects of Family Programming.

Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Education Operations Director

Institutional Support Internship

Development

General Description: This position is primarily responsible for assisting the Institutional Support division within Development. Duties may include, but are not limited to:

• Assist Institutional Support Associate with preparing foundation and government proposals for submission
• Assist with drafting reports and acknowledgment letters for funders
• Assist with preparing Institutional Support mailings
• Help organize and maintain accurate records in Raiser’s Edge
• Assist with researching prospective funding opportunities
• Assist with benefit fulfillment for corporate sponsors
• Help with day-to-day tasks such as copying and assembling materials
• Assist with maintaining department filing
• Support Development Department-wide activities, including special events, as needed
• Other duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Must be at least a sophomore in college at time of application and be available for a minimum of 15 hours per week. Computer literacy is a must, including proficiency in Microsoft Word, Excel, and PowerPoint.  Familiarity with Raiser’s Edge a plus.  Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Institutional Support Associate

Major Gifts Internship

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

• Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and projects
• Conduct in-depth online research of high net-worth single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
• Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
• Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
• Assist in processing gifts and drafting acknowledgement letters
• Assist in processing donor ticketing
• Assist in creating and processing mailings
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

• College student or recent graduate (Bachelor’s degree preferred)
• Knowledge of and interest in ballet and the performing arts desired
• Enthusiastic and self-motivated team player
• Strong time management and organizational skills
• Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
• Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.

Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Secondary Reporting Responsibility: Associate Director of Major Gifts

Membership Internship

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

• Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
• Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
• Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
• Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
• Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
• Help clean and maintain Raisers’ Edge, our Donor Database.

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Membership

Secondary Reporting Responsibility: Membership Coordinator and Membership Assistant

Patron Services Internship

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

• Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
• Helps organize and plan donor trips while ABT is on tour both domestically and internationally
• Monitors and maintains various schedules and calendars
• Supports the scheduling of backstage tours, meet and greets, and class viewings
• Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
• Maintains accurate information in database involving ticketing and Playbill recognition
• Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
• Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Assistant Manager, Patron Services

National Training Curriculum Internship

Education and Training

General Description: This position is primarily responsible for assisting the National Training Curriculum Manager in organizing ABT’s National Training Curriculum (NTC) Teacher Training Sessions, and assisting the Affiliate Exam Coordinator with Affiliate Examinations.

• Help organize details related to upcoming teacher trainings and examinations
• Attend and assist in the teacher trainings
• Help manage NTC boutique sales
• Research and update mailing lists for marketing
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Assist National Training Curriculum Manager and Affiliate Exam Coordinator as needed
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills.  Must be organized, have attention to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is a must, as well as an interest in the Administrative aspects of running a training program.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Director of Training Programs

Special Events Internship

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

• Assist with mailings such as invitations, photos, acknowledgement letters, etc.
• Format and edit mailing labels, envelopes, invitation lists, etc.
• Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
• Manage distribution of departmental mail; update contact information for returned mail
• Coordinate all departmental filing
• Assist in designing all in-house event materials such as place cards or event signage
• Draft event descriptions for ABT website and update all events web pages
• Prospect research as assigned
• Produce Special Events acknowledgement letters
• Track RSVPs for events
• Serve as contact for patron event inquiries
• Staff all special events
• Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Assistant Manager of Special Events

Finance Internship

Finance

General Description: This position is primarily responsible for assisting in the Finance Department

• Assist with bank reconciliations
• Analyze balance sheet schedules
• Assist with journal entry preparation
• Assist with the preparation of files needed for annual audit
• Assist the bursar with recordkeeping for school tuition and scholarships
• Process manual credit card payments
• Assist the Senior Director of Finance on any other reports as requested
• Help with day-to-day tasks and other financial duties as assigned

Position Qualifications:

Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. Proficiency in Microsoft Word and Excel. Knowledge of dance and performing arts are helpful.

Primary Reporting Responsibility: Senior Director of Finance
Secondary Reporting Responsibility: TBD

JKO School Internship

Education and Training

General Description: This position is primarily responsible for assisting the Director of the JKO Pre-Professional Division and Director of the Children’s Division in special projects related to the ABT Jacqueline Kennedy Onassis School.

• Assist with, organize, and manage ABT Studio Company and JKO School wardrobe/ costumes
• Update JKO School student profiles through Education Edge
• Help with day-to-day tasks such as copying and assembling materials for families and faculty
• Assist in the drafting of contracts for faculty and accompanists
• Assist in preparations for the start of the new school year including, but not limited to: locker reassignments, creation of student files, creation and updating of ABT JKO School handbooks and forms, and process incoming enrollment paperwork
• Research projects associated with Education and Training programs
• Assist with departmental events and filing as necessary
• Other duties as assigned by the Directors of the JKO School

Position Qualifications:

Must have excellent interpersonal/ customer service skills and work well with children and teenagers.  Must be attentive to detail, have ability to meet strict deadlines, have ability to work well in a pressured environment and be a self-starter.  A strong dance background is a must, as well as an interest in the administrative aspects of running a school.

Must be at least a sophomore in college. Knowledge of dance and performing arts required. Computer literacy is a must, including proficiency in Microsoft Word and Excel.

Primary Reporting Responsibility: ABT JKO School Directors

Press Internship

Press

General Description: This position is primarily responsible for assisting in the Press and Public Relations Department.

• Maintains media lists
• Collects and distributes press clippings to staff
• Assists in researching press kit materials and assembling press kits
• Assists in distribution of approved photos to press
• Greets media crews and members of the press for interviews, photo shoots, or filming, and assists as needed
• Attends and assists at Company performances and special events
• Proofreads press releases and other materials
• Helps with day-to-day tasks and other Press duties as assigned

Position Qualifications:

Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students. Proficiency in Microsoft Word, Excel, and PowerPoint required. Experience in Photoshop and Mailchimp (or similar email platform) a plus. Knowledge of dance and performing arts preferred. May require occasional evening and weekend hours.

Primary Reporting Responsibility: Senior Manager, Press and Web Development
Secondary Reporting Responsibility: Press Associate