The Development Assistant will provide administrative support to the Chief Philanthropy Officer (CPO) and facilitate the day-to-day operations of the Development Department. They will interact heavily with Board members, administrative staff, dancers, donors and outside constituents, and act as a resource/liaison between these groups and ABT’s Development Department. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Daily Operations/Departmental tasks

• Coordinate the Chief Philanthropy Officer’s daily calendar.
• Manage the Development Department Master Calendar.
• Serve as the first point of contact for general development inquiries.
• Process, track, allocate and acknowledge contributions from Trustees.
• Manage campaign and Board contribution reports through Raiser’s Edge.
• Code and reconcile Chief Philanthropy Officer’s expenses, as well as departmental expenses.
• Assist with the process of conducting prospect research and report preparation for various campaigns and special projects.
• Assist with the creation of various sponsorship presentations.
• Collect Department timesheets for CPO approval and delivery to Finance.
• Assist with intern coordination.
• Maintain Department filing system.

Board of Trustees

• Serve as the Development liaison for the Board of Trustees.
• Help prepare materials and coordinate logistics for Executive Committee and full board meetings.
• Oversee operations for the Board of Trustees’ Development and Nominating Committee meetings.
• Responsibilities include coordinating meeting dates and locations, preparing materials, taking minutes, and coordinating follow-up actions for Committee members.
• Responsible for all written communication to Trustees including acknowledgment letters, solicitation letters, invoices, and event invitations.
• Maintain Playbill listings, in tandem with the Patron Services Coordinator, and other crediting protocols for Trustees, Honorary Trustees, and former Trustees.
• Work with the Executive Director’s (ED) Executive Assistant on Trustee-related needs as requested.

Special Events

• Assist with the coordination of cultivation events including dinners, cocktail parties, backstage tours, etc.
• Assist with the execution of member and special events.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
• Excellent writing skills, telephone manner, and interpersonal skills.
• Must be an adept problem solver and multi-tasker.
• Must act with discretion and respect confidentiality, in a customer service-oriented environment.
• Collaborative team player – energetic, enthusiastic, positive, and personable – with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
• Proven ability to interact clearly and effectively with a broad range of people.
• Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
• A passion for and knowledge of the performing arts is a plus.
• Must be available to work evening and weekend hours when required.

Experience

• Bachelor’s degree is required with 1-2 years of professional experience.
• Previous administrative and communications experience with substantive responsibility preferred.
• Basic technology and business skills are a plus.
• Proficient in Microsoft Word, Excel, Power Point, Outlook, Office, and Adobe Acrobat.
• Experience with Raiser’s Edge highly desirable.

Primary Reporting Responsibility: Chief Philanthropy Officer

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.