Last Revision: July 29, 2019
FLSA Status: Non-Exempt
The Institutional Support Associate supports the Associate Director, Institutional Support and Special Campaigns in the administration and management of all aspects of raising funds from corporate, foundation, and government sources. This activity includes proposal development, some grant writing, stewarding of existing institutional partners, and tracking and managing the pipeline of reports and proposals.
Identifying and qualifying new institutional funding and sponsorship is an important element of the position. The Institutional Support Associate is part of a 15-member development team supporting a ~$46 million operating budget.
- Draft grant applications and sponsorship proposals; ensures timely gift acknowledgements, and tender required reports.
- Coordinate with other ABT departments, as needed, to facilitate the preparation of reports, proposals and other materials related to institutional funders.
- Under the direction of the Associate Director, Institutional Support and Special Campaigns, research and identify new sources of support on an ongoing basis and reporting on findings quarterly.
- Assist in the management of the Corporate Membership program and help build a strong corporate giving pipeline.
- Track and monitor fulfillment of institutional donor benefits, including event sponsors. Assist in the event planning and execution of events/programs that relate to the activity.
- Maintain the Institutional Support calendar, track final reports, interim reports and the status of pending institutional requests.
- Assist the Associate Director, Institutional Support and Special Campaigns with written communications, as needed.
- Be an active participant in department-wide activities such as cultivation and fundraising events.
- Help manage and supervise an Institutional Support intern.
- Help maintain and update institutional donors’ records in the ABT database.
- Maintain effective relations with key institutional contacts and prospects.
- Perform other duties as assigned.
The ideal candidate should meet the following criteria:
- Bachelor’s degree and minimum of 2-3 years of experience in not-for-profit fundraising and development required; grant-writing experience preferred.
- Must have knowledge of general fundraising principles, including the solicitation of corporate, foundation, and government grants.
- Must be familiar with prospect research tools.
- Excellent verbal and writing skills and an exceptional capacity for detail are required.
- Ability to manage and meet tight deadlines.
- Ability to manage multiple projects simultaneously.
- Ability to work collegially across departments and across the organization.
- Excellent interpersonal skills.
- Must be able to work in a fast-paced environment and have an energetic, proactive, optimistic, collaborative “roll-up-your-sleeves” approach to work.
- Proficiency in Microsoft Word, Excel, and Power Point are required.
- Proficiency in Raiser’s Edge is highly desirable.
- Some weekend and evening hours are required, especially during performance seasons.
Primary Reporting Responsibility: Associate Director, Institutional Support and Special Campaigns
To Apply: Interested candidates should send a cover letter, resume, and a writing sample (no longer than two pages) to [email protected] with “Institutional Support Associate” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.
American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.
American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.
The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.