Support America’s National Ballet Company® DONATE

Opportunities at ABT

Opportunities at ABT

As America’s National Ballet Company, American Ballet Theatre is proud to represent the apex of performing arts, community, and dance education. Our mission is to preserve and expand the worldwide repertoire of ballet by presenting delightful performances, providing the highest quality dance education, and by incorporating programs that augment diversity and inclusion such as the ABT Women Movement and Project Plié.

It takes a top-notch team of innovators, problem-solvers, and art enthusiasts to make our mission successful. That’s why we employ the best and brightest minds in the business from seasoned performing arts professionals to recent college graduates. Whether you’re looking for your first job or your next career, joining the ABT family gives you the opportunity to channel your passion, challenge convention, and most importantly, to make an impact in the global performing arts industry.

This page is continually updated with our current available positions. Take a look below to see how you can get involved today!

Jobs at ABT

Are you interested in working for a vital and thriving arts organization? American Ballet Theatre has exciting job opportunities for experienced arts professionals as well as enthusiastic first-time employees. If you’re ready to make an impact on the performing arts industry by joining an organization of global renown, search our available positions below. Remember, this page is updated as openings become available, so keep checking back.

American Ballet Theatre is an equal opportunity employer.

Database Manager

Department:                 Development

Last Revision:               July 2019

FLSA Status:                  Exempt

The Role

The Database Manager maintains and manages American Ballet Theatre’s Development database system on Raiser’s Edge. This position also helps staff best utilize the database in support of department-wide goals and functions. The Database Manager’s primary responsibilities include, but are not restricted to: the maintenance, management and integrity of the database; developing new functionality and business rules to enhance the use of the donor data; large data imports; the production of all financial reporting for the Development department; oversight of the processing of gifts and creation of donor lists; and, training new Raiser’s Edge users.

Specific Responsibilities:

Database Maintenance, Management, & Integrity

  • Oversee all aspects of the Raiser’s Edge database for overall credibility and maintenance.
  • Assess, document, and supervise gift entry and cash handling processes.
  • Import bulk external data using Import-O-Matic including patron, donor, and education lists.
  • Create Import-O-Matic templates and write custom Crystal Reports as necessary.
  • Create advanced queries and exports related to all fundraising activities including membership, direct mail appeals, event invitations, telefunding campaigns, and pull major data lists (telefunding, telemarketing, Playbill, etc.).
  • Serve on a cross-departmental team that will recommend technical solutions for a new, integrated CRM system. The Database Manager, along with this team, will lead the subsequent system implementation that will unify all ABT departments and recommend and implement related internal procedures to improve efficiency in this realm.
  • Direct and manage the Membership Associate regarding data entry and proofreading of donor Playbill
  • Develop and update training information for database operations.
  • Train all Development staff and lead monthly RE user group meetings to create an ABT Data Dictionary and data protocols.

Financial Reporting

  • Establish Development fiscal year coding to communicate with Finance’s accounting structure.
  • Post all gifts to Financial Edge.
  • Produce weekly and monthly reports on Development income, as well as other ad hoc reports and analysis.
  • Reconcile monthly contributed income with the Finance department.
  • Assist Finance with annual audit.

Other Responsibilities

  • Process and batch gifts and online transactions when necessary.
  • Participate in Special Events as a representative of the Development team, as necessary.
  • Fulfill other tasks assigned by the Director of Membership.

Qualifications

The ideal candidate should meet the following criteria:

  • Bachelor’s degree.
  • Three to five years of professional database experience.
  • Expertise in Raiser’s Edge or similar donor database.
  • Proficiency in Microsoft Word and Excel.
  • Working knowledge of Crystal Reports and Import-O-Matic, preferred.
  • Highly developed understanding of database operations; expertise in queries, importing/exporting and reporting functions.
  • Problem-solver and strategic thinker with the ability to organize, streamline, and implement processes and procedures.
  • Excellent interpersonal skills and an exceptional capacity for detail.
  • Ability to organize and prioritize multiple tasks to meet assigned deadlines.
  • Ability to work collegially across departments and across the organization.
  • Ability to work in a fast-paced environment.
  • Energetic, proactive, optimistic, collaborative, “roll-up-your-sleeves” approach to work.
  • Knowledge of general fundraising principles, including the solicitation of corporate, foundation, and government grants.

Primary Reporting Responsibility: Director of Membership

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Database Manager” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Bursar and Finance Assistant

Department: Finance

Last Revision Date: June 2019

FLSA Status: Non-Exempt

The Role

American Ballet Theatre is seeking a Bursar and Finance Assistant to join its Finance team. Reporting to the Senior Director of Finance, this full-time, salaried position helps to manage the bursar for ABT’s growing dance training programs and assist the team with monthly accounting and financial duties.

Ideal candidates have relevant experience as a Bursar and Finance Assistant and a strong interest in the performing arts.

Primary Responsibilities:

  • Process tuition payments using Net Community and Blackbaud Merchant Services for over 1,500 students in the Summer Intensive programs and roughly 400 students in the JKO School
  • Prepare tuition payment and outstanding tuition reports on Blackbaud’s Education Edge system
  • Allocate tuition income to appropriate account, project, and fiscal year
  • Reconcile tuition accounts at the end of each term
  • Interact with parents on tuition payment schedules and other payment-related questions
  • Compile weekly schedules and calculate Summer Intensive timesheets
  • Work with Education program managers to ensure accuracy of payroll and communicate with Education staff members on their payroll questions
  • Maintain balance sheet schedules including accounts receivable, prepaid expenses, accrued expenses, fixed assets, and deferred income
  • Reconcile bank accounts and prepare monthly bank reconciliations
  • Support colleagues on the Finance team as necessary to complete departmental tasks
  • Perform other duties as requested

Qualifications:

The ideal candidate should meet the following criteria:

  • Commitment to excellence and high standards, including quality customer service to ABT’s constituents (staff, artists, students’ parents, vendors, etc.)
  • Strong problem solving and analytical skills
  • Excellent written and oral communication skills
  • Confidence and proficiency in the use of technology and software applications
  • Acute attention to detail
  • Ability to prioritize and organize work to effectively balance multiple assignments, set priorities, and meet stringent deadlines
  • Ability to work independently and as a strong team player
  • Approach tasks with a low-ego, hands on, results-driven style
  • Down-to-earth, collaborative, “roll-up-your-sleeves” personality that lends itself to rallying others to take the initiative in their areas of expertise

Education and Experience:

  • Bachelor’s degree in Accounting/Finance
  • 1-2 years relevant experience
  • Familiarity with Blackbaud’s Education Edge and/or Financial Edge (preferred)
  • Fluency in Microsoft Suite and familiar with database concepts

Primary Reporting Responsibility: Senior Director of Finance

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Bursar and Finance Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Development Assistant

Department: Development

Last Revision Date: May 2019

FLSA Status: Non-Exempt

The Role

The Development Assistant will provide administrative support to the Chief Philanthropy Officer (CPO) and facilitate the day-to-day operations of the Development Department. They will interact heavily with Board members, administrative staff, dancers, donors and outside constituents, and act as a resource/liaison between these groups and ABT’s Development Department. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.

Primary Responsibilities:

Daily Operations/Departmental tasks

  • Coordinate the Chief Philanthropy Officer’s daily calendar.
  • Manage the Development Department Master Calendar.
  • Serve as the first point of contact for general development inquiries.
  • Process, track, allocate and acknowledge contributions from Trustees.
  • Manage campaign and Board contribution reports through Raiser’s Edge.
  • Code and reconcile Chief Philanthropy Officer’s expenses, as well as departmental expenses.
  • Assist with the process of conducting prospect research and report preparation for various campaigns and special projects.
  • Assist with the creation of various sponsorship presentations.
  • Collect Department timesheets for CPO approval and delivery to Finance.
  • Assist with intern coordination.
  • Maintain Department filing system.

Board of Trustees

  • Serve as the Development liaison for the Board of Trustees.
  • Help prepare materials and coordinate logistics for Executive Committee and full board meetings.
  • Oversee operations for the Board of Trustees’ Development and Nominating Committee meetings.
  • Responsibilities include coordinating meeting dates and locations, preparing materials, taking minutes, and coordinating follow-up actions for Committee members.
  • Responsible for all written communication to Trustees including acknowledgment letters, solicitation letters, invoices, and event invitations.
  • Maintain Playbill listings, in tandem with the Patron Services Coordinator, and other crediting protocols for Trustees, Honorary Trustees, and former Trustees.
  • Work with the Executive Director’s (ED) Executive Assistant on Trustee-related needs as requested.

Special Events

  • Assist with the coordination of cultivation events including dinners, cocktail parties, backstage tours, etc.
  • Assist with the execution of member and special events.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

  • Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
  • Excellent writing skills, telephone manner, and interpersonal skills.
  • Must be an adept problem solver and multi-tasker.
  • Must act with discretion and respect confidentiality, in a customer service-oriented environment.
  • Collaborative team player – energetic, enthusiastic, positive, and personable – with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
  • Proven ability to interact clearly and effectively with a broad range of people.
  • Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
  • A passion for and knowledge of the performing arts is a plus.
  • Must be available to work evening and weekend hours when required.

Experience

  • Bachelor’s degree is required with 1-2 years of professional experience.
  • Previous administrative and communications experience with substantive responsibility preferred.
  • Basic technology and business skills are a plus.
  • Proficient in Microsoft Word, Excel, Power Point, Outlook, Office, and Adobe Acrobat.
  • Experience with Raiser’s Edge highly desirable.

Primary Reporting Responsibility: Chief Philanthropy Officer

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Development Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Telefunding Representative

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

  • Telephone skills and basic computer skills are necessary.
  • Sales or fundraising experience
  • Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Audition Opportunities

Whether you have yet to put on your first pair of pointe shoes or you have been dancing for years, we invite you to take part in one of ABT’s many training programs. Click below to explore audition opportunities.

Pre-Primary and Primary levels at the ABT JKO School are open enrollment and no prior dance experience is required. Placement in each level is based solely on student’s date of birth.

Learn More

Auditions are required for students intending to enroll in Levels 1A-3 of the ABT JKO School. There are currently no further open auditions scheduled for the Children’s Division for the 2018-2019 school year. Please check back for updates regarding spring 2019 auditions.

Learn More

Acceptance to the Pre-Professional Division of the ABT Jacqueline Kennedy Onassis School is by audition only. Prospective students may audition by attending an open audition, submitting a video audition, or by attending an ABT Summer Intensive.

Learn More

Auditions are open to all male and female students who have achieved intermediate or advanced levels of ballet training. Young Dancer Summer Workshop applicants must be between 9 and 11 years old, or 12-year-olds at the beginning pointe level.

Learn More

Auditions are open to all male and female students who have achieved intermediate or advanced levels of ballet training. Applicants for all Summer Intensives must be at least 11 years old by their audition date and no older than 20.

Applicants over the age of 18 will be considered for the New York and Collegiate Intensives only.

Learn More

Auditions are open to all male and female students who have achieved intermediate or advanced levels of ballet training. Collegiate Summer Intensive applicants must be between the ages of 17 and 24.

Learn More

To audition for ABT Studio Company’s 2019-2020 season, you must be between the ages of 16 and 20 years old by September 1, 2019 and have reached an advanced level of ballet training.

Open Auditions for the 2019-2020 season will take place during the ABT Summer Intensive National Audition Tour in early 2019. Video auditions are accepted on a rolling basis starting on September 1, 2018. Space in ABT Studio Company is extremely limited.

Learn More

Audition and enrollment information for the ABT William J. Gillespie School is available on the ABT Gillespie School website.

Learn More

Acceptance into the program is by application and audition only. The audition is open to applicants for the NYU Master’s Program only and prospective students must have already attained an advanced level of ballet training. Audition registration is required.

Learn More

Auditions for the Main Company of American Ballet Theatre are by invitation only. To learn more, please contact us via the link below.

 

Contact Us

Internships

American Ballet Theatre’s Internship Program was established in Fall 2010 to provide pre-professional nonprofit work experience for university students and recent graduates. To further expand ethnic and cultural diversity in classical ballet, ABT is committed to facilitating inclusive programs through its Project Plié initiative.

Each year, approximately 30 interns join the ABT family, where they partner with a mentor and gain valuable work experience in their areas of interest.

In addition to working with their mentors, interns participate in weekly meetings that promote professional development and provide opportunities to hear from leaders within the organization. Interns may also assist with a variety of special events; gaining exposure to important figures in the arts community.

Applicants may apply for one of three semesters:

Fall

September 6, 2019  December 6, 2019
Priority Deadline: June 14, 2019
Final Deadline: July 19, 2019

Spring

January 24, 2020 May 22, 2020
Priority Deadline: October 15, 2019
Final Deadline: November 15, 2019

Summer

May 29, 2020 – August 7, 2020
Priority Deadline: February 14, 2020
Final Deadline: March 13, 2020

 

To Apply

Submit the following documents:

  • Completed application form
  • Project Plié Scholarship application form, if applicable
  • Resume
  • Cover letter specifying the internship position(s) for which you are applying
  • Letters of recommendation encouraged, but not required

Assemble your application, resume, and cover letter into a single PDF file and send it to [email protected]. You will be notified via email when your application is processed. Incomplete applications will not be considered.

Available Internships - Fall 2019

Executive Office Intern

Executive Office Intern

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

  • Organizing and preparing research for internal and external meetings
  • Planning and coordinating staff events and large meetings
  • Assisting with managing event invitations and RSVPs
  • Assisting with VIP hospitality for performance seasons
    • Liaising with various departments to ensure smooth guest experience
    • Assisting with greeting ED’s VIP guests at events and performances
  • Assisting the Executive Assistant with managing administrative tasks for the Executive Office
    • Managing calendars and arranging meetings
    • Making travel arrangements and restaurant reservations o Organizing contact information/details
    • Ordering office supplies
  • Completing expense reports
  • Maintaining databases and filing systems
  • Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications: 

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Internship Program Application Form
Finance Intern

Finance Intern

Finance

General Description: This position is primarily responsible for assisting in the Finance Department

  • Assist with bank reconciliations
  • Analyze balance sheet schedules
  • Assist with journal entry preparation
  • Assist with the preparation of files needed for state tax returns
  • Assist the bursar with recordkeeping for school tuition and scholarships
  • Process manual credit card payments
  • Assist the Senior Director of Finance on any other reports as requested
  • Help with day-to-day tasks and other financial duties as assigned

Position Qualifications:
Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. Proficiency in Microsoft Word and Excel. Knowledge of dance and performing arts are helpful.

Primary Reporting Responsibility:Senior Director of Finance

Secondary Reporting Responsibility: TBD

Internship Program Application Form
Marketing Internship

Marketing Internship

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

  • Drafts social media content
  • Contributes ideas to the social media content calendar
  • Develops reports on social media analytics
  • Researches brand partnership opportunities
  • Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
  • Organizes marketing reports and archival documents
  • Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
  • Maintains research databases
  • Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
  • Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House and Koch Theatre
  • Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility:                         Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility:                     Assistant Manager, Digital Marketing

Internship Program Application Form
Education & Training Internship

Education & Training Internship

Education & Training

General Description: This position is responsible for assisting the entire Department of Education and Training.

  • Assist Associate Director of Education and Training in the organization and execution of ABT’s outreach programs
  • Assist in the preparation of Fall Young People’s Ballet Workshop program
  • Manage dance shoe inventory and sales for students
  • Assist with the maintenance of Educational Outreach database
  • Organize schedules and general communication between patrons
  • Assist in archival of department audio and video
  • Oversee and maintain department filing
  • Help with day-to-day tasks such as copying and assembling materials
  • Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is recommended, as well as an interest in the Administrative aspects of Family Programming.

Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility:             Associate Director of Education and Training

Internship Program Application Form
ABT JKO School Studio Management Internship

ABT JKO School Studio Management Internship

Education & Training

General Description: The ABT JKO School Children’s Division is a ballet program for children ages 3-12 that promotes discipline and creativity while encouraging each child to reach his or her highest potential. Classes focus on building a solid foundation in ballet technique with an emphasis on proper placement and safe progressions of movement while remaining sensitive to the developmental needs of younger dancers.

Children’s Division Studio Management Interns are primarily placed in Pre-Primary and Primary Level classes to assist faculty, however, additional classes may be assigned as needed.  The position primarily reports to the Director of Children’s Division and the Coordinator of the ABT JKO School.

This position is primarily responsible for the following:

  • Taking attendance;
  • Demonstrating classroom exercises;
  • Keeping order in the classroom;
  • Assisting in taking students to and from their classes, as well as in the transition between classes, at the ABT JKO School;
  • Assisting at Children’s Division performances and demonstrations, dates to be provided;
  • Supporting the ABT JKO School administrative staff in the management of studio space & equipment (i.e. ballet barres, pianos, A/V equipment);
  • Substitute teaching as necessary when full-time faculty is unavailable (at the discretion of the Children’s Division Director and Artistic Director of the ABT JKO School); and
  • Creating records that track attendance and behavior and facilitating communication between artistic faculty and the ABT JKO School Administrative Staff.
  • Assisting the ABT JKO School administrative staff as needed:

Interns may be nominated for a scholarship to attend a National Training Curriculum Teacher Training Intensive or “Raising the Barre” Weekend Workshop to further their education and development in the classroom upon successful completion of the internship.

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Ideal candidate is interested in teaching ballet and the key elements of the ABT National Training Curriculum, and is currently enrolled in a Dance Education or Pre-Professional training program in the tri-state area.

Applicants who are interested must be able to commit to three to five days per week for the entire academic year (September through May).  Most Children’s Division classes are in the afternoon/evening hours (4:00-8:00 PM).  Saturday mornings are also preferred  Academic credit can be arranged.

Primary Reporting Responsibility:      ABT JKO School Children’s Division Director

Internship Program Application Form
National Training Curriculum Internship

National Training Curriculum Internship

Education & Training

General Description: This position is primarily responsible for assisting the National Training Curriculum Manager in organizing ABT’s National Training Curriculum (NTC) Teacher Training Sessions, and assisting the Affiliate Exam Coordinator with Affiliate Examinations.

  • Help organize details related to upcoming teacher trainings and examinations
  • Attend and assist in the teacher trainings
  • Help manage NTC boutique sales
  • Research and update mailing lists for marketing
  • Oversee and maintain department filing
  • Help with day-to-day tasks such as copying and assembling materials
  • Assist National Training Curriculum Manager and Affiliate Exam Coordinator as needed
  • Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills.  Must be organized, have attention to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is a must, as well as an interest in the Administrative aspects of running a training program.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Director of Training Programs

Internship Program Application Form
Institutional Support Intern

Institutional Support Intern

Development

General Description: This position is primarily responsible for assisting the Institutional Support division within Development.

  • Assist Associate Director of Institutional Support and Institutional Support Coordinator in preparing foundation and government proposals for funding
  • Assist in drafting reports to funders and donor acknowledgement letters
  • Assist in preparing Institutional Support mailings
  • Help organize and maintain accurate records in Raiser’s Edge and Playbill
  • Assist in researching prospective funding opportunities
  • Assist in benefit fulfillment for corporate sponsors
  • Help with day-to-day tasks such as copying and assembling materials
  • Assist in maintaining department filing
  • Support Development Department-wide activities, including special events, as needed
  • Other duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Must be at least a sophomore in college at time of application and available for a minimum of 15 hours per week. Computer literacy is a must, including proficiency in Microsoft Word, Excel, and PowerPoint.  Familiarity with Raiser’s Edge a plus.  Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility:                   Associate Director, Institutional Support and Special Campaigns

Internship Program Application Form
Leadership Gifts Internship

Leadership Gifts Internship

Development

General Description: This position will primarily involve using various research tools to create profiles on wealthy individuals some of whom are current ABT donors and many of whom have no affiliation. Integral to the research is the creation of Excel spreadsheets or word documents that would best present the content. In addition, the intern will help with the preparations for Board Committee Meetings.

  • Primarily work with Chief Philanthropy Officer, and Director, Leadership Gifts
  • Help to support research projects from the Major Gifts Team, Institutional Support and Special Campaigns, and Membership Team
  • Help to customize Annual Campaign and Special Campaign reports for internal and external presentations
  • Help with compiling materials for distribution at various Board Committee Meetings
  • Access to WealthX and Raiser’s Edge, ABT’s Donor Database
  • Research and create data base for notable Capital/Endowment Campaigns undertaken by major cultural and educational institutions in key cities

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students. Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred. This internship blends creative thinking with a disciplined approach to building a user-friendly prospect data base. Strong organizational skills, detail driven personality.

Primary Reporting Responsibility: Director, Leadership Gifts

Secondary Reporting Responsibility: Chief Philanthropy Officer

Internship Program Application Form
Major Gifts Internship

Major Gifts Internship

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

  • Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and projects
  • Conduct in-depth online research of high net-worth 2018 Fall Season single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
  • Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
  • Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
  • Assist in processing gifts and drafting acknowledgement letters
  • Assist in processing donor ticketing
  • Assist in creating and processing mailings
  • Help with day-to-day tasks such as copying and assembling materials
  • Other duties as assigned

Position Qualifications:

  • College student or recent graduate (Bachelor’s degree preferred)
  • Knowledge of and interest in ballet and the performing arts desired
  • Enthusiastic and self-motivated team player
  • Strong time management and organizational skills
  • Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
  • Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.

Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Secondary Reporting Responsibility: Associate Director of Major Gifts

Internship Program Application Form
Membership Intern

Membership Intern

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

  • Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
    • Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
  • Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
  • Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
  • Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
  • Help clean and maintain Raisers’ Edge, our Donor Database.

 

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

 

Primary Reporting Responsibility:             Director of Membership

Secondary Reporting Responsibility:         Membership Coordinator and Membership Assistant

Internship Program Application Form
Patron Services Internship

Patron Services Internship

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

  • Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
  • Helps organize and plan donor trips while ABT is on tour both domestically and internationally
  • Monitors and maintains various schedules and calendars
  • Supports the scheduling of backstage tours, meet and greets, and class viewings
  • Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
  • Maintains accurate information in database involving ticketing and Playbill recognition
  • Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
  • Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Patron Services Coordinator

Internship Program Application Form
Special Events Internship

Special Events Internship

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

  • Assist with mailings such as invitations, photos, acknowledgement letters, etc.
  • Format and edit mailing labels, envelopes, invitation lists, etc.
  • Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
  • Manage distribution of departmental mail; update contact information for returned mail
  • Coordinate all departmental filing
  • Assist in designing all in-house event materials such as place cards or event signage
  • Draft event descriptions for ABT website and update all events web pages
  • Prospect research as assigned
  • Produce Special Events acknowledgement letters
  • Track RSVPs for events
  • Serve as contact for patron event inquiries
  • Staff all special events
  • Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Manager of Special Events

Internship Program Application Form

Contact Us

For additional information about the ABT internship program, please contact the Internship Coordinator.

Contact Us

FAQs

To view our most frequently asked questions about the ABT internship program, please click below.

View Our FAQs

Volunteer Opportunities

It takes an enormous amount of time and effort to efficiently run an organization like American Ballet Theatre. That’s why ABT gratefully welcomes volunteer assistance in its administrative offices. Duties include preparing mailings, making photocopies, filing, and other light office work.

If you are interested in volunteering for ABT, please fill out a volunteer application.

Volunteer Application

Supernumeraries

Thank you for your interest in being a Supernumerary with American Ballet Theatre. Supernumeraries also called supers” are background characters used to help create full and lively scenes during our full-length ballets.

We are currently looking for supers for the following Spring 2019 productions:

Le Corsaire

Audition Saturday, June 1st, 5:00pm, Metropolitan Opera House

Manon

Audition Wednesday, June 5th, 6:00pm, Metropolitan Opera House

The Sleeping Beauty

Audition Saturday, June 15th, 7:00pm, Metropolitan Opera House

Click Here for Audition Requirements and Details

 

Click Here to Pre-Register for Auditions