Department:                 Development

Last Revision:               July 29, 2019

FLSA Status:                  Non-Exempt

The Role

The Institutional Support Associate supports the Associate Director, Institutional Support and Special Campaigns in the administration and management of all aspects of raising funds from corporate, foundation, and government sources. This activity includes proposal development, some grant writing, stewarding of existing institutional partners, and tracking and managing the pipeline of reports and proposals.

Identifying and qualifying new institutional funding and sponsorship is an important element of the position.  The Institutional Support Associate is part of a 15-member development team supporting a ~$46 million operating budget.

Specific Responsibilities:

• Draft grant applications and sponsorship proposals; ensures timely gift acknowledgements, and tender required reports.
• Coordinate with other ABT departments, as needed, to facilitate the preparation of reports, proposals and other materials related to institutional funders.
• Under the direction of the Associate Director, Institutional Support and Special Campaigns, research and identify new sources of support on an ongoing basis and reporting on findings quarterly.
• Assist in the management of the Corporate Membership program and help build a strong corporate giving pipeline.
• Track and monitor fulfillment of institutional donor benefits, including event sponsors. Assist in the event planning and execution of events/programs that relate to the activity.
• Maintain the Institutional Support calendar, track final reports, interim reports and the status of pending institutional requests.
• Assist the Associate Director, Institutional Support and Special Campaigns with written communications, as needed.
• Be an active participant in department-wide activities such as cultivation and fundraising events.
• Help manage and supervise an Institutional Support intern.
• Help maintain and update institutional donors’ records in the ABT database.
• Maintain effective relations with key institutional contacts and prospects.
• Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Bachelor’s degree and minimum of 2-3 years of experience in not-for-profit fundraising and development required; grant-writing experience preferred.
• Must have knowledge of general fundraising principles, including the solicitation of corporate, foundation, and government grants.
• Must be familiar with prospect research tools.
• Excellent verbal and writing skills and an exceptional capacity for detail are required.
• Ability to manage and meet tight deadlines.
• Ability to manage multiple projects simultaneously.
• Ability to work collegially across departments and across the organization.
• Excellent interpersonal skills.
• Must be able to work in a fast-paced environment and have an energetic, proactive, optimistic, collaborative “roll-up-your-sleeves” approach to work.
• Proficiency in Microsoft Word, Excel, and Power Point are required.
• Proficiency in Raiser’s Edge is highly desirable.
• Some weekend and evening hours are required, especially during performance seasons.

Primary Reporting Responsibility: Associate Director, Institutional Support and Special Campaigns

To Apply: Interested candidates should send a cover letter, resume, and a writing sample (no longer than two pages) to [email protected] with “Institutional Support Associate” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             July 2019

FLSA Status:                Non-Exempt

The Role

Teaching Artists primarily serve the ABT at School residency programs within the five boroughs of New York City. This part-time position will facilitate school residency programs through the facilitation of short-term and long-term ballet programs designed to guide student experiences at ABT performances and cultivate engagement with the art form of ballet.

Primary Responsibilities

• Engage students in the seven movements of classical ballet and classical vocabulary.
• Create age appropriate lesson plans in line with ABT’s education mission.
• Follow program guidelines as designated by the Artistic Coordinator for Educational Outreach.
• Design movement exercises which foster critical thinking literacy and facilitate exploration and creation.
• Attend Teaching Artist professional development sessions and any relevant planning meetings.
• Complete administrative duties including the submission of evaluations, schedules, etc.
• Work closely and communicate with ABT Education department staff and partnering school teachers/personnel to coordinate aspects of presentations, schedules and rehearsal periods.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Strong commitment to teaching and a demonstrated interest in the field of arts education.
• Proven ability to interact clearly and effectively with a diverse youth population.
• Ability and willingness to travel throughout NYC’s five boroughs.

Experience

• Relevant teaching experience in artist-in-school programs, ballet studios, public schools or similar community-based programs (Relevant teaching in NYC public schools is preferred).
• Experience teaching with diverse populations, i.e., early childhood, special needs, participants with disabilities, and multilingual learners is a plus.
• Awareness of social issues affecting NYC youth; background in social justice work is a plus.

Personal Qualities

• Collaborative team player – energetic, enthusiastic, positive, and personable.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.

Education/Training

• Knowledge of classical ballet; dance degree preferred or equivalent professional dance training/experience.
• Familiarity with the NYC Blueprint for Teaching and Learning in the Arts: Dance, and the New York State Arts Standards.
• Knowledge of ABT’s classical repertoire is a plus.
• Ability to teach in Spanish, Mandarin, and/or other languages is a plus.

Primary Reporting Responsibility: Associate Director of Education and Training

Secondary Reporting Responsibility: Artistic Coordinator for Educational Outreach

To Apply:

Interested candidates should send a cover letter, resume, and references through August 2019 to Amanda Tomera, Education Associate, [email protected]. Optional materials: Samples of professional and teaching materials. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All Teaching Artists will undergo fingerprinting with the NYC DOE. If you have already been fingerprinted, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                 Development

Last Revision:               July 2019

FLSA Status:                  Exempt

The Role

The Database Manager maintains and manages American Ballet Theatre’s database system on Raiser’s Edge and helps staff best utilize the fundraising systems in support of department-wide goals and functions.

Primary responsibilities include but are not restricted to: overseeing the gift entry process and generating donor lists for donor recognition opportunities; maintaining and improving the overall integrity of the Raiser’s Edge database; managing reporting and reconciliation within the Development and Finance Offices; creating reports and conducting analysis in response to fundraising needs; overseeing large data imports and training new RE users.

The position also will help develop new functionality and business rules to enhance the use of donor data, especially as it pertains to wealth screening tools and moves management.

Specific Responsibilities:

Database Maintenance, Management, & Integrity

• Oversee all aspects of the Raiser’s Edge database for overall database credibility and maintenance
• Assess, document and supervise gift entry and cash handling processes including the provision of oversight for the Membership Assistant’s data/gift entry process
• Import bulk external data using Import-O-Matic including patron, donor and education lists.
• Create Import-O-Matic templates and write custom Crystal Reports as necessary
• Create advanced queries and exports related to all fundraising activities including membership, direct mail appeals, event invitations, telefunding campaigns, and pull major data lists (telefunding, telemarketing, Playbill, etc.)
• Under the direction of the Chief Philanthropy Officer, develop new and creative strategies to help maximize the use of data with the goals of deepening the understanding of donor behavior and driving increased giving
• Serve on a cross-departmental team that will recommend technical solutions for a new, integrated CRM system. The Database Manager along with this team will lead the subsequent system implementation that will unify all ABT departments and recommend and implement related internal procedures to improve efficiency in this realm
• Develop and update training information for database operations, train all Development and Marketing staff members and lead quarterly RE user group to ensure data integrity; update data protocols as needed

Financial Reporting

• Set up Development fiscal year coding to communicate with the accounting structure of the Finance department
• Post all gifts to Financial Edge
• Create daily, monthly and quarterly reports for the Development and Finance teams, and other reports and analysis as needed
• Monthly reconciliation of contributed income with Finance department.
• Assist Finance department with annual audit

Other Responsibilities

• Process and batch gifts and online transactions when necessary
• Be an active member of the Development team; participate occasionally in development events, as necessary
• Fulfill other tasks assigned by the Director of Membership and/or the Chief Philanthropy Officer

Qualifications

The ideal candidate should meet the following criteria:

• Bachelor’s degree
• Three to five years of professional database experience
• Expertise in Raiser’s Edge or similar donor database and advanced proficiency in Microsoft Word and Excel
• Working knowledge of Crystal Reports and Import-O-Matic, preferred
• Highly developed understanding of database operations; expertise in queries, importing/exporting and reporting functions
• Problem-solver and strategic thinker with the ability to organize, streamline and implement processes and procedures
• Excellent interpersonal skills and an exceptional capacity for detail
• Ability to organize and prioritize multiple tasks to meet assigned deadlines

Primary Reporting Responsibility: Director of Membership (dotted line to the Chief Philanthropy Officer)

To Apply: Interested candidates should send a cover letter and resume to [email protected] with “Database Manager” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.