Department:              Office of the Chief Administrative Officer

Last Revision:             October 2019

FLSA Status:                Non-Exempt

The Role

Primary Responsibilities:

Daily Operations:

• Manage the CAO’s calendar of activities: schedule appointments, process correspondence, and arrange agendas.
• Attend to basic tasks to maintain efficiency and organization within the CAO office, such as scheduling, fielding and drafting various forms of correspondence, and maintaining filing system.
• Answer all phone calls and prioritize communications for CAO.
• Act as a liaison for CAO with staff, dancers, donors, and external parties.
• Provide CAO administrative support: complete expense reports, maintain and organize digital and physical files.
• Develop and maintain a document/project management system to track and facilitate progress of the high volume of matters which flow through the CAO office.
• Provide information by answering questions and requests relating to the Legal, Human Resources and Facilities functions.

Legal and Contract Management Functions:

• Centralize the workflow of contracts to ensure all required information needed to complete the contract is obtained in a timely fashion in order to finalize contracts/negotiations in a timely fashion.
• Assist with contract revision, drafting and processing.
• Communicate contract status to the appropriate parties.
• Maintain up-to-date lists of firms and consultants in ABT’s Barre Association who support ABT on a pro-bono basis.
• Organize and maintain communication and request submission process for the Barre Association
• Ensure ABT is aware of all New York State, New York City, and federal laws through communication with outside counsel and other research.

Human Resources:

• Assist with the creation and revision of systems, policies and procedures by analyzing operating practices and helping to implement change.
• Execute established Human Resources processes relating to hiring, onboarding, training, separation, etc. including serving as the first point of contact for HR purposes
• Help guide Human Resources activities by researching and updating administrative policies, procedures, methods, and guidelines; communicating developments to management and other staff in conjunction with ABT’s Finance Department and otherwise.
• Assist with professional development and staff relations programs and activities by providing information, identifying and organizing such activities and opportunities.
• Maintain staff section of ABT’s website as well as ABT’s internal sites and staff phone lists.
• Facilitate company-wide communications through email on a weekly and sometimes daily basis.
• Assist in the preparation for All Staff meetings.
• Assist in the development, execution and coordination of Diversity, Equity, and Inclusion initiatives including scheduling meetings, organizing and executing events, coordinating ticket purchases, and facilitating internal processes and training efforts.
• Act as a resource for colleagues on Human Resources policies and procedures.

Perform other duties as assigned.

Qualifications

• Bachelor’s degree (or equivalent) or paralegal certification is required.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Must have a high level of discretion with confidential matters.
• Excellent written and verbal interpersonal, organizational, and communication skills.
• Exceptional capacity for detail.
• Strong analytical skills.
• Ability to multi-task, prioritize and meet tight deadlines.
• Ability to manage multiple projects simultaneously.
• Ability to respond creatively, strategically and quickly in a fast-paced, dynamic environment.
• Ability to work collegially across departments and across the organization.
• Energetic, optimistic, collaborative, “roll-up-your-sleeves” approach to work.
• Proficiency in Microsoft Word, Excel, and Power Point are required.
• Interest in and understanding of the not-for-profit sector, the performing arts and/or the HR industry, a plus.

Primary Reporting Responsibility: Chief Administrative Officer

To Apply: Please send a cover letter, résumé, and a brief writing sample to [email protected]. Include in the subject line “Administrative Coordinator.” No phone calls or recruiters, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:              Company Administration

Last Revision:             October 2019

FLSA Status:                Non-Exempt

The Role

Primary Responsibilities:

General Administrative Support:

• Answer phones for the General Manager and when necessary, the Executive Director and the Executive Assistant.
• Schedule meetings on behalf of the General Manager.
• Communicate on behalf of the General Manager with some direction.
• Provide administrative support to the General Manager for all meetings and projects by assembling and researching materials, and assisting in the preparation of reports and presentations.
• Establish, maintain, and revise record keeping systems, and retrieve appropriate materials when requested.
• Prepare materials and presentations for all-staff meetings as directed by the Executive Director.
• Track incoming ticket, tour, and merchandise donation requests across departments; facilitate the distribution of all approved donations and lead backstage tours for winners, when directed by a senior staff member.
• Complete monthly expense report for the General Manager’s credit card.
• Assist the Company Managers, from time to time, with ticketing needs and front of house responsibilities during the spring season.
• Provide assistance in theater, as directed by the General Manager, during select tours and performances.
• Perform other duties as assigned

Contract maintenance:

• Assist with the preparation of touring engagement contracts and serve as a representative of the General Management department in conversations with presenting organizations.
• Draft production and performer contracts for the General Management department, including agreements for union dancers, guest artists, touring company staff, and musicians; choreographic, lighting, staging, scenic, and costume elements; co-production and rental agreements.
• Work in tandem with the General and Company Management departments to collect contracts from artists and to ensure that the Finance Department and the applicable unions have copies of all agreements as necessary for payment.

Licensing and royalties:

• Research applicable music publishers and negotiate rights for all music licensing for main company productions.
• Maintain records of all music, production, and choreographic royalty agreements, and submit an accounting of royalties for each engagement to the Finance Department.
• Track all applicable production and choreographic royalties, and submit requests for payment according to the terms of the contract.
• Monitor the performance calendar, in tandem with the General Manager, to ensure that required licensing rights are obtained or up-to-date for all scheduled performances.

Non-immigrant visa support:

• Maintain up-to-date records for all international ABT JKO and Studio Company M-1 visa students in the Student and Exchange Visitor Information System (SEVIS).
• Serve as the primary point of contact for all international students regarding nonimmigrant visa inquiries.
• Apply for all necessary non-immigrant O-B and P-1B work visas for foreign dancers, choreographers, and designers, approximately 30 per year.
• Ensure that foreign artists maintain appropriate status at all times, including scheduling US embassy appointments during company tours, maintaining proper documentation of I-797 Approval Notices, and responding to USCIS Request for Evidence letters, when applicable.

Qualifications

• Must possess excellent telephone manner, organizational, communication, and interpersonal skills.
• The ability to handle information of a confidential or sensitive nature and the ability to work independently are essential.
• Must have the ability and willingness to handle details and complete projects in a timely manner.
• Must be able to organize and prioritize multiple tasks to meet assigned deadlines. Must work collaboratively and collegially within the General Management department and across the organization interdepartmentally.
• Low-ego, hands on, result-driven style with down-to-earth, collaborative, “roll-up-your- sleeves” personality a must.
• Must be proficient with Microsoft Office Suite.
• Must be available to work evening and weekend hours when required as hours vary with company’s schedule.
• Bachelor’s degree or equivalent preferred.
• Knowledge of the Performing Arts is a plus.

Primary Reporting Responsibility: General Manager

To Apply: Please send a cover letter and résumé to [email protected]. Include in the subject line “Assistant to the General Manager.” No phone calls or recruiters, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:              Development

Last Revision:             October 2019

FLSA Status:                Exempt

The Role

Primary Responsibilities:

• Oversee and coordinate the development, planning and execution of all ABT special events to meet targeted budget goals and required donor benefit fulfillment
• Manage $1.5 million Special Events Expense budget
• Manage external fundraising, event, and PR consultants in special event implementation including ABT’s Spring and Fall Galas in New York and Holiday Benefit in Los Angeles
• Create and manage a master events schedule, with timelines/deadlines for:
  • Leadership and benefit committee recruitment (early reservation solicitation)
  • Honoree recruitment
  • Underwriting commitments (individual and/or corporate sponsors)
  • Development of event theme
  • Invitation design, printing and mailing (including personal solicitation/invitations by event leadership, board members, and senior staff)
  • RSVP deadlines
  • Tastings, décor showings, and other essential event execution elements
  • Follow-up calls
  • Post-event acknowledgements
• Create and manage income and expense budgets for each event and monitor all financial details, including:
  • Recording, billing, and collecting event pledges
  • Estimating, negotiating, recording and paying all event-related expenses, with eye toward minimizing expenses when possible without sacrificing quality
  • Ensuring that financial information is entered in Raiser’s Edge accurately and in timely fashion
  • Reconcile revenue and expense figures with finance department
• Maintain positive working relationships with event leadership, providing them with support and motivating them to engage in active leadership of the event through solicitation of financial support, inviting friends/family/colleagues to attend events, and participate in planning of the events
• Manage relationships with event sponsors, including ensuring sponsors are recognized appropriately for each event and according to contract specifications
• Manage invitation lists, RSVP process, and attendance/waiting lists and capacity constraints for all events
• Develop event pricing levels and related privileges and benefits for each fundraising event
• Oversee preparation of theater ticket holds and theater seating; coordinate ticket hold needs with company management to ensure the best availability
• Oversee and manage all event vendor relationships (caterers, transportation, rental companies, venues, designers, decorators, etc.)
• Manage and maintain positive internal working relationships with other ABT departments needed to successfully execute events, including press/PR, artistic, company management and production departments and act as staff liaison to artistic and production staff regarding events
• Involve senior colleagues in the planning, organizing and managing of fundraising and cultivation events as necessary, working collaboratively as a member of the team
• Draft program remarks for event leaders and ABT senior management (stage remarks, dinner remarks, etc.)
• Oversee drafting of copy and designs for invitations, ads, dinner programs, event signage and all other printed materials for each event, allowing sufficient time for necessary approvals, edits, revisions and printing and to ensure on-time delivery to invited guests
• Oversee menus, event programs, catering, décor, rentals, seating, audio/visual needs, entertainment/band/DJ and all other event logistics to ensure every event is produced seamlessly
• Prepare event briefings, and distribute to appropriate staff in advance of each event
• Coordinate staffing for events
• Work with Database manager to coordinate special event mailings

Perform other duties as assigned

Qualifications

Primary Reporting Responsibility: Chief Philanthropy Officer

To Apply: Please send a cover letter, résumé, and a brief writing sample to [email protected]. Include in the subject line “Associate Director of Special Events.” No phone calls or recruiters, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             October 2019

FLSA Status:                 Non-Exempt

The Role

Primary Responsibilities:

Qualifications

The ideal candidate should meet the following criteria:

Primary Reporting Responsibility: Director, Pre-Professional Division, ABT JKO School

To Apply: Interested candidates should send a cover letter and résumé to [email protected] with “ABT Jacqueline Kennedy Onassis School Pre-Professional Assistant” in the subject line. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             July 2019

FLSA Status:                Non-Exempt

The Role

Teaching Artists primarily serve the ABT at School residency programs within the five boroughs of New York City. This part-time position will facilitate school residency programs through the facilitation of short-term and long-term ballet programs designed to guide student experiences at ABT performances and cultivate engagement with the art form of ballet.

Primary Responsibilities

• Engage students in the seven movements of classical ballet and classical vocabulary.
• Create age appropriate lesson plans in line with ABT’s education mission.
• Follow program guidelines as designated by the Artistic Coordinator for Educational Outreach.
• Design movement exercises which foster critical thinking literacy and facilitate exploration and creation.
• Attend Teaching Artist professional development sessions and any relevant planning meetings.
• Complete administrative duties including the submission of evaluations, schedules, etc.
• Work closely and communicate with ABT Education department staff and partnering school teachers/personnel to coordinate aspects of presentations, schedules and rehearsal periods.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Strong commitment to teaching and a demonstrated interest in the field of arts education.
• Proven ability to interact clearly and effectively with a diverse youth population.
• Ability and willingness to travel throughout NYC’s five boroughs.

Experience

• Relevant teaching experience in artist-in-school programs, ballet studios, public schools or similar community-based programs (Relevant teaching in NYC public schools is preferred).
• Experience teaching with diverse populations, i.e., early childhood, special needs, participants with disabilities, and multilingual learners is a plus.
• Awareness of social issues affecting NYC youth; background in social justice work is a plus.

Personal Qualities

• Collaborative team player – energetic, enthusiastic, positive, and personable.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.

Education/Training

• Knowledge of classical ballet; dance degree preferred or equivalent professional dance training/experience.
• Familiarity with the NYC Blueprint for Teaching and Learning in the Arts: Dance, and the New York State Arts Standards.
• Knowledge of ABT’s classical repertoire is a plus.
• Ability to teach in Spanish, Mandarin, and/or other languages is a plus.

Primary Reporting Responsibility: Associate Director of Education and Training

Secondary Reporting Responsibility: Artistic Coordinator for Educational Outreach

To Apply:

Interested candidates should send a cover letter, resume, and references through August 2019 to Amanda Tomera, Education Associate, [email protected]. Optional materials: Samples of professional and teaching materials. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All Teaching Artists will undergo fingerprinting with the NYC DOE. If you have already been fingerprinted, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Executive Office Internship

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

• Organizing and preparing research for internal and external meetings
• Planning and coordinating staff events and large meetings
• Assisting with managing event invitations and RSVPs
• Assisting with VIP hospitality for performance seasons
  • Liaising with various departments to ensure smooth guest experience
  • Assisting with greeting ED’s VIP guests at events and performances
• Assisting the Executive Assistant with managing administrative tasks for the Executive Office
  • Managing calendars and arranging meetings
  • Making travel arrangements and restaurant reservations o Organizing contact information/details
  • Ordering office supplies
• Completing expense reports
• Maintaining databases and filing systems
• Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications: 

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Finance Internship

Finance

General Description: This position is primarily responsible for assisting in the Finance Department

• Assist with bank reconciliations
• Analyze balance sheet schedules
• Assist with journal entry preparation
• Assist with the preparation of files needed for state tax returns
• Assist the bursar with record keeping for school tuition and scholarships
• Process manual credit card payments
• Assist the Senior Director of Finance on any other reports as requested
• Help with day-to-day tasks and other financial duties as assigned

Position Qualifications:
Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. Proficiency in Microsoft Word and Excel. Knowledge of dance and performing arts are helpful.

Primary Reporting Responsibility: Senior Director of Finance

Secondary Reporting Responsibility: TBD

Marketing Internship

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

• Drafts social media content
• Contributes ideas to the social media content calendar
• Develops reports on social media analytics
• Researches brand partnership opportunities
• Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
• Organizes marketing reports and archival documents
• Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
• Maintains research databases
• Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
• Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House and Koch Theatre
• Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility: Assistant Manager, Digital Marketing

Education & Training Internship

Education & Training

General Description: This position is responsible for assisting the entire Department of Education and Training.

• Assist Associate Director of Education and Training in the organization and execution of ABT’s outreach programs
• Assist in the preparation of Fall Young People’s Ballet Workshop program
• Manage dance shoe inventory and sales for students
• Assist with the maintenance of Educational Outreach database
• Organize schedules and general communication between patrons
• Assist in archival of department audio and video
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is recommended, as well as an interest in the Administrative aspects of Family Programming.

Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Associate Director of Education and Training

Institutional Support Internship

Development

General Description: This position is primarily responsible for assisting the Institutional Support division within Development.

• Assist Associate Director of Institutional Support and Institutional Support Coordinator in preparing foundation and government proposals for funding
• Assist in drafting reports to funders and donor acknowledgement letters
• Assist in preparing Institutional Support mailings
• Help organize and maintain accurate records in Raiser’s Edge and Playbill
• Assist in researching prospective funding opportunities
• Assist in benefit fulfillment for corporate sponsors
• Help with day-to-day tasks such as copying and assembling materials
• Assist in maintaining department filing
• Support Development Department-wide activities, including special events, as needed
• Other duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Must be at least a sophomore in college at time of application and available for a minimum of 15 hours per week. Computer literacy is a must, including proficiency in Microsoft Word, Excel, and PowerPoint.  Familiarity with Raiser’s Edge a plus.  Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility: Associate Director, Institutional Support and Special Campaigns

Major Gifts Internship

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

• Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and projects
• Conduct in-depth online research of high net-worth 2019 Fall Season single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
• Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
• Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
• Assist in processing gifts and drafting acknowledgement letters
• Assist in processing donor ticketing
• Assist in creating and processing mailings
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

• College student or recent graduate (Bachelor’s degree preferred)
• Knowledge of and interest in ballet and the performing arts desired
• Enthusiastic and self-motivated team player
• Strong time management and organizational skills
• Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
• Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.

Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Secondary Reporting Responsibility: Associate Director of Major Gifts

Membership Internship

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

• Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
• Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
• Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
• Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
• Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
• Help clean and maintain Raisers’ Edge, our Donor Database.

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Membership

Secondary Reporting Responsibility: Membership Coordinator and Membership Assistant

Patron Services Internship

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

• Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
• Helps organize and plan donor trips while ABT is on tour both domestically and internationally
• Monitors and maintains various schedules and calendars
• Supports the scheduling of backstage tours, meet and greets, and class viewings
• Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
• Maintains accurate information in database involving ticketing and Playbill recognition
• Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
• Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Assistant Manager, Patron Services

ABT Training Programs Internship

Education and Training

General Description: This position is primarily responsible for assisting the Director of the ABT JKO School and Director of the Children’s Division in special projects related to the ABT Jacqueline Kennedy Onassis School, including Pre-Professional Division and Children’s Division.

• Assist with, organize, and manage ABT Studio Company and ABT JKO School wardrobe/ costumes
• Update ABT JKO School student profiles through Education Edge
• Help with day-to-day tasks such as copying and assembling materials for families and faculty
• Assist in the drafting of contracts for faculty and accompanists
• Assist in preparations for the start of the new school year including, but not limited to: locker reassignments, creation of student files, creation and updating of ABT JKO School handbooks and forms, and process incoming enrollment paperwork
• Research projects associated with Education and Training programs
• Assist with departmental events and filing as necessary
• Other duties as assigned by the Directors of the ABT JKO School

Position Qualifications:

Must have excellent interpersonal/ customer service skills and work well with children and teenagers. Must be attentive to detail, have ability to meet strict deadlines, have ability to work well in a pressured environment and be a self-starter. A strong dance background is a must, as well as an interest in the administrative aspects of running a school.

Must be at least a sophomore in college. Knowledge of dance and performing arts required. Computer literacy is a must, including proficiency in Microsoft Word and Excel.

Primary Reporting Responsibility: ABT JKO School Director

Special Events Internship

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

• Assist with mailings such as invitations, photos, acknowledgement letters, etc.
• Format and edit mailing labels, envelopes, invitation lists, etc.
• Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
• Manage distribution of departmental mail; update contact information for returned mail
• Coordinate all departmental filing
• Assist in designing all in-house event materials such as place cards or event signage
• Draft event descriptions for ABT website and update all events web pages
• Prospect research as assigned
• Produce Special Events acknowledgement letters
• Track RSVPs for events
• Serve as contact for patron event inquiries
• Staff all special events
• Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Assistant Manager of Special Events

ABT Studio Management Internship

Education and Training

General Description: The ABT JKO School Children’s Division is a ballet program for children ages 3-12 that promotes discipline and creativity while encouraging each child to reach his or her highest potential. Classes focus on building a solid foundation in ballet technique with an emphasis on proper placement and safe progressions of movement while remaining sensitive to the developmental needs of younger dancers.

Children’s Division Studio Management Interns are primarily placed in Pre-Primary and Primary Level classes to assist faculty, however, additional classes may be assigned as needed.  The position primarily reports to the Director of Children’s Division and the Coordinator of the ABT JKO School.

This position is primarily responsible for the following:

• Taking attendance;
• Demonstrating classroom exercises;
• Keeping order in the classroom;
• Assisting in taking students to and from their classes, as well as in the transition between classes, at the JKO School;
• Assisting at Children’s Division performances and demonstrations, dates to be provided;
• Supporting the JKO School administrative staff in the management of studio space & equipment (i.e. ballet barres, pianos, A/V equipment);
• Substitute teaching as necessary when full-time faculty is unavailable (at the discretion of the Children’s Division Director and Artistic Director of the JKO School); and
• Creating records that track attendance and behavior and facilitating communication between artistic faculty and JKO Administrative Staff.
• Assisting the JKO School administrative staff as needed:

Interns may be nominated for a scholarship to attend a National Training Curriculum Teacher Training Intensive or “Raising the Barre” Weekend Workshop to further their education and development in the classroom upon successful completion of the internship.

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Ideal candidate is interested in teaching ballet and the key elements of the ABT National Training Curriculum, and is currently enrolled in a Dance Education ore Pre-Professional training program in the tri-state area.

Applicants who are interested must be able to commit to three to five days per week for the entire semester (January through May).  Most Children’s Division classes are in the afternoon/evening hours (4:00-8:00 PM).  Saturday mornings are also preferred  Academic credit can be arranged.

Primary Reporting Responsibility:      ABT JKO Children’s Division Director