Department: Development

Last Revision: December 14, 2018

FLSA Status: Exempt

The Role

Specific responsibilities include:

Strategy/Leadership:

• Work with the Executive Director, Trustees and staff leadership to build and execute a comprehensive and compelling strategy to expand philanthropic and external support, both domestically and internationally, and create a thriving, sustainable culture of philanthropy in support of ABT’s programming and operations.
• Develop strong relationships with ABT’s senior leadership team and across the Company that foster institution-wide initiatives.
• Track, anticipate, respond to and institute appropriate trends and best practices in philanthropy.
• Serve as an active, contributing member of the senior management team to help steward the institution’s resources. Serve as an advocate for philanthropy at all levels of the Company—help engage and educate the entire organization, from artistic and education team to board and staff at all levels about fundraising priorities and opportunities.

Fundraising/Philanthropy:

• Direct, expand, institute and implement all aspects of ABT’s philanthropic activities, including Board recruitment and retention, major gift cultivation and stewardship, individual annual giving, membership, corporate giving and sponsorships, foundation and government grants and digital philanthropy.
• Lead and motivate a team to identify new prospects and deepen relationships with the existing donor base.
• Identify opportunities to leverage ABT’s uniqueness and expand its traditional base of philanthropic support, employing both traditional and emerging tactics that include digital and social fundraising campaigns and legacy giving.
• Identify new prospective donors and create an engagement plan to cultivate and solicit their financial support.
• Identify, manage, cultivate and solicit a portfolio of major gift prospects. Expand the pool of national and global donors.
• Play a strategic role in the development and implementation of a major comprehensive campaign with capital, programmatic and endowment components. Educate and engage the entire ABT community in propelling a successful campaign.
• Collaborate with marketing, press and special events colleagues to enhance institutional communications and build the brand profile for America’s National Ballet Company. Manage and oversee the planning and execution of all special events, including event participants and honorees, budgets, revenues, sponsors, invitations and materials.

Board Relations:

• Work closely with the Executive Director, Chairman, and President to maintain positive and proactive relationships with ABT’s trustees.
• Collaborate with ABT’s various board committees (especially Development, Nominating, and Finance) to recruit and cultivate members, structure and manage activities, lead meetings and present reports.

Management/Operations:

• Train, inspire, guide and provide leadership for the Development department staff, creating short-term and long-range plans to meet goal-oriented outcomes;
• Assess, support and motivate the Development team—encourage professional development and serve as a mentor.
• Set clear, ambitious performance goals for individual team members and the group as a whole.
• Ensure that ABT is positioned to support aspirational fundraising efforts through “best-in-class” solicitation processes, events, marketing communications, and information and data-driven decision making.
• Collaborate with the CFO to develop budgets, track revenue, and manage expenses.
• Ensure that digital and database systems are meticulously managed and updated for prospect tracking, research, acknowledgement and stewardship.
• Conduct weekly team meetings to assess progress and lead regular cross-departmental meetings with colleagues.

Qualifications:

Experience:

• 10+ years of demonstrated success in development/philanthropy leadership preferably in a major cultural, academic or not-for-profit organization.
• A track record of success as a front-line major gifts solicitor and as a manager of high-functioning teams.
• Successful campaign planning and leadership experience.
• Experience interacting with potential major donors, working with them to create tailored engagement strategies and sustainable relationships that support institutional initiatives and long- range planning.
• Demonstrated ability to build strong relationships, motivate and work effectively with board members, colleagues, donors and volunteers.
• Successful leadership of multi-disciplinary, high-performing teams, including experience setting strategic direction, establishing goals and measuring performance.
• Experience leveraging innovative technology, including digital and social media; Technologically savvy and comfortable with big data.
• Track record of raising funds nationally and internationally and cultivating a global network beyond New York City.
• Excellent organizational, time-management and follow-up skills.
• Awareness of innovations and new trends in philanthropy, and willingness to implement best practices.
• Experience managing budgets.
• A commitment to benchmarking, transparency and accountability.
• Able to strategically integrate the issues and needs of multiple constituencies, aligning individuals and groups to serve ABT’s mission.
• Entrepreneurial spirit and willingness to try new approaches.
• Excellent written and oral communication skills.

Personal Qualities:

• A good listener and effective communicator.
• Emotional intelligence and discretion.
• Exceptional judgment and unquestioned integrity.
• A high Emotional Quotient (EQ) relationship-manager at all levels.
• A quick-thinker who is politically astute.
• Detail oriented with an understanding and appreciation for the importance of time spent in research and planning.
• A team-oriented, collaborative Managing people is crucial to the success of this role. Ability and desire to mentor, provide inspirational leadership, build strong teams, and to work cross-departmentally to achieve results are essential.
• High energy; “can-do, will do” ‘’roll up your sleeves’’ spirit.
• A healthy sense of humor, abundant optimism, and resilience.
• Affinity for the ABT mission and an appreciation of the performing arts.

Education:

• Bachelor’s degree is required; advanced degree in arts administration or business is preferred

Compensation: Competitive and commensurate with experience and accomplishments.

Primary Reporting Responsibility: Executive Director

To Apply: Please send a cover letter and résumé to [email protected]. Include in the subject line “Senior Director of Philanthropy.” No phone calls, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Classification: Telefunding Representative

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Major Gifts Intern

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

• Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and project
• Conduct in-depth online research of high net-worth 2018 Fall Season single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
• Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
• Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
• Assist in processing gifts and drafting acknowledgement letters
• Assist in processing donor ticketing
• Assist in creating and processing mailings
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

• College student or recent graduate (Bachelor’s degree preferred)
• Knowledge of and interest in ballet and the performing arts desired
• Enthusiastic and self-motivated team player
• Strong time management and organizational skills
• Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
• Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged. Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Secondary Reporting Responsibility: Associate Director of Major Gift

Membership Intern

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

• Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
• Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
• Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
• Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
• Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
• Help clean and maintain Raisers’ Edge, our Donor Database.

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Membership

Secondary Reporting Responsibility: Membership Coordinator and Membership Assistant

Patron Services Intern

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

• Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
• Helps organize and plan donor trips while ABT is on tour both domestically and internationally
• Monitors and maintains various schedules and calendars
• Supports the scheduling of backstage tours, meet and greets, and class viewings
• Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
• Maintains accurate information in database involving ticketing and Playbill recognition
• Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
• Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Patron Services Coordinator

Special Events Intern

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

• Assist with mailings such as invitations, photos, acknowledgement letters, etc.
• Format and edit mailing labels, envelopes, invitation lists, etc.
• Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
• Manage distribution of departmental mail; update contact information for returned mail
• Coordinate all departmental filing
• Assist in designing all in-house event materials such as place cards or event signage
• Draft event descriptions for ABT website and update all events web pages
• Prospect research as assigned
• Produce Special Events acknowledgement letters
• Track RSVPs for events
• Serve as contact for patron event inquiries
• Staff all special events
• Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Manager of Special Events

ABT Training Programs Intern

Education and Training

General Description: This position is primarily responsible for assisting the Director of the ABT JKO School and Director of the Children’s Division in special projects related to the Jacqueline Kennedy Onassis School, including Pre-Professional Division and Children’s Division.

• Assist with, organize, and manage ABT Studio Company and JKO School wardrobe/ costumes
• Update JKO School student profiles through Education Edge
• Help with day-to-day tasks such as copying and assembling materials for families and faculty
• Assist in the drafting of contracts for faculty and accompanists
• Assist in preparations for the start of the new school year including, but not limited to: locker reassignments, creation of student files, creation and updating of ABT JKO School handbooks and forms, and process incoming enrollment paperwork
• Research projects associated with Education and Training programs
• Assist with departmental events and filing as necessary
• Other duties as assigned by the Directors of the JKO School

Position Qualifications:

Must have excellent interpersonal/ customer service skills and work well with children and teenagers. Must be attentive to detail, have ability to meet strict deadlines, have ability to work well in a pressured environment and be a self-starter. A strong dance background is a must, as well as an interest in the administrative aspects of running a school.

Must be at least a sophomore in college. Knowledge of dance and performing arts required. Computer literacy is a must, including proficiency in Microsoft Word and Excel.

Primary Reporting Responsibility: ABT JKO School Director

National Training Curriculum Intern

Education and Training

General Description: This position is primarily responsible for assisting the National Training Curriculum Manager in organizing ABT’s National Training Curriculum (NTC) Teacher Training Sessions, and assisting the Affiliate Exam Coordinator with Affiliate Examinations.

• Help organize details related to upcoming teacher trainings and examinations
• Attend and assist in the teacher trainings
• Help manage NTC boutique sales
• Research and update mailing lists for marketing
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Assist National Training Curriculum Manager and Affiliate Exam Coordinator as needed
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills.  Must be organized, have attention to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is a must, as well as an interest in the Administrative aspects of running a training program.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Director of Training Programs

Executive Office Intern

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

• Organizing and preparing research for internal and external meetings
• Planning and coordinating staff events and large meetings
• Assisting with managing event invitations and RSVPs
• Assisting with VIP hospitality for performance seasons
  • Liaising with various departments to ensure smooth guest experience
  • Assisting with greeting ED’s VIP guests at events and performances
• Assisting the Executive Assistant with managing administrative tasks for the Executive Office
  • Managing calendars and arranging meetings
  • Making travel arrangements and restaurant reservations
  • Organizing contact information/details
  • Ordering office supplies
• Completing expense reports
• Maintaining databases and filing systems
• Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications:

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Marketing Intern

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

• Drafts social media content
• Contributes ideas to the social media content calendar
• Develops reports on social media analytics
• Researches brand partnership opportunities
• Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
• Organizes marketing reports and archival documents
• Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
• Maintains research databases
• Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
• Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House
• Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility:                   Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility:              Associate Director, Brand Partnerships and Social Media

Finance Intern

Finance

General Description: This position is primarily responsible for assisting in the Finance Department

•   Assist with bank reconciliations
• Analyze balance sheet schedules
• Assist with the preparation of files needed for the annual audit
• Assist the bursar with record keeping for school tuition and scholarships
• Process manual credit card payments
• Assist the Senior Director of Finance on any other reports as requested
• Help with day-to-day tasks and other financial duties as assigned

Position Qualifications:

Must have excellent writing and communication skills. Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter. Proficiency in Microsoft Word and Excel. Knowledge of dance and performing arts are helpful.

Primary Reporting Responsibility: Senior Director of Finance

Secondary Reporting Responsibility: TBD