Department: Development

Last Revision Date: February 2020

FLSA Status: Exempt

The Role

The Membership Assistant provides primary support for the Membership team, including membership acknowledgment letters and renewal solicitations as well as fielding all general telephone inquiries to the Development Department. This position processes all contributions, works closely with the Database Manager and liaises with everyone in the Development Department.

Responsibilities

The Membership Assistant will be responsible for:

• Processing and recording all donations made to the organization including but not limited to member donations, event registrations and fees, online donations, pledges.
• Tracking and verifying all incoming Matching Gifts.
• Preparing, printing and mailing all Dancers’ Circle and Golden Circle acknowledgement letters and thank you gifts in a timely fashion.
• Coordinating and preparing all Membership mailing including acquisitions, upgrades, and renewals, with the Membership team and volunteers.
• Providing the highest level of customer service support by responding to inquiries via phone, email and in person at the Membership Table.
• Actively stewarding and cultivating donors and providing feedback on members’ thoughts, ideas, comments and complaints.
• Serving as the administrative liaison with the Telefunding Manager to track gifts, resolve issues, and maintain communication.
• Maintaining inventory of all membership supplies and membership incentive gifts.
• Leading volunteer coordinator for office volunteers.
• Serving as a key database user on the Development team – this includes helping to manage constituent records, running simple queries, exporting data, running reports, helping to maintain the integrity of the database and acting as a backup for the Database Manager when necessary.
• Acting as the main point of contact for the Development Department regarding gift coding and tracking.
• Reconciling with the Finance Department when necessary.
• Producing weekly/monthly/annual financial reports for the team and department
• Staffing development events and functions, including patron rooms, membership table, and other development events.
• Performing other duties as assigned.

Qualifications

• Bachelor’s Degree is required
• Excellent written and verbal interpersonal, organizational, and communication skills, including excellent telephone manner
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable
• Ability to work collegially across departments and across the organization
• Must have a high level of discretion with confidential information
• Ability to multi-task, prioritize and meet tight deadlines
• Ability to respond creatively, strategically and quickly in a fast-paced, dynamic environment
• Energetic, optimistic, collaborative, “roll-up-your-sleeves” approach to work
• Appreciation for, interest in and understanding of the not-for-profit and performing arts sectors a plus
• Proficiency in Microsoft Office suite required and proficiency in Raiser’s Edge highly desirable.
• Must be willing to work evening and weekend hours when required.

Primary Reporting Responsibility:  Director of Membership

To Apply: Please send a cover letter with salary requirements and résumé to [email protected]. Please include “Membership Assistant” in the subject line of your email. Regrettably we will only be able to respond to applications of interest. No phone calls or recruiters, please.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Classification: Counselor, Summer Intensive

Department: Education and Training

Last Revision: February 2020

The Opportunity

This is a unique opportunity to join one of the world’s preeminent performing arts institutions at a time of artistic ambition and energetic growth. The individual in the Summer Intensive Counselor position will serve as integral part of the Summer Intensive program by creating a safe and supportive environment for students and acting as a resource to help students thrive in the studios.

The Mission

The mission of American Ballet Theatre is to create, to present, to preserve, and to extend the great repertoire of classical dancing, through exciting performances and educational programming of the highest quality, presented to the widest possible audience.

ABT’S Summer Intensive Program

American Ballet Theatre’s Summer Intensive has earned a reputation for being the most thorough and rewarding dance experience a student can have during the summer. Under the supervision of ABT’s Artistic Director Kevin McKenzie and Artistic Director of Summer Intensives Kate Lydon, the program offers top quality teachers and master guest teachers that are dedicated to the learning process and growth of each individual student. The ABT Summer Intensive focuses on developing well-rounded dancers through exposure to a wide variety of disciplines with an emphasis on classical ballet technique and key elements of ABT’s National Training Curriculum.

The Role

The Summer Intensive Counselor will assist with all aspects of American Ballet Theatre’s New York City Summer Intensive Program from June 22 – July 24, 2020.  This position works closely with the Associate Director of Summer Intensives, faculty, students and ABT administrative staff. Responsibilities include:

• Working closely with a group of 30-35 students attending the New York Summer Intensive to monitor behavior, attendance and general well being of the students.
• Assisting Summer Intensive staff with planning and daily activities of New York City Summer Intensive such as schedules, faculty changes, rehearsals, studio showings, data entry, daily attendance, health of students, etc.
• Communicating with parents, students, and faculty regarding Summer Intensive schedules, student attendance and final performance information.
• Acting as an on-site chaperone to report any physical or psychological issues or problems that arise with the student body.
• Monitoring dancers’ conduct and behavior and reporting any problems or concerns to the Associate Director of Summer Intensives.
• Chaperoning students on the subway to the ABT Summer Intensive final performance and working closely with Production staff to ensure a smooth dress rehearsal and performance.
• Performing other duties as assigned.

Qualifications

• Seeking college dance and arts administration students who who have completed one year of college or be at least 19 years of age
• Excellent communication skills and a demonstrated ability to work productively with artists a must.
• Ability to manage multiple activities in a pressured environment.
• Knowledge of dance and performing arts is a requirement.
• Experience interacting with students and parents preferred.
• Due to a high percentage of international students, proficiency in multiple languages is a plus.

Compensation: Honorarium of $200 per/week.  Counselors may participate in ballet technique class with their assigned group free of charge when other responsibilities do not interfere.  Housing and travel are not provided.

Primary Reporting Responsibility: Associate Director of Summer Intensives

Applications and Inquiries: Applications are due by May 1, 2020.  Please send application and resume to Naomi Gewanter at [email protected] or to American Ballet Theatre, 890 Broadway, 3^rd Floor, 10003, Attn: Naomi Gewanter. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search process.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Classification: Counselor, Summer Intensive

Department: Education and Training

Last Revision: February 2020

The Opportunity

This is a unique opportunity to join one of the world’s preeminent performing arts institutions at a time of artistic ambition and energetic growth. The individual in the Summer Intensive Counselor position will serve as integral part of the Summer Intensive program by creating a safe and supportive environment for students and acting as a resource to help students thrive in and out of the studios.

The Mission

The mission of American Ballet Theatre is to create, to present, to preserve, and to extend the great repertoire of classical dancing, through exciting performances and educational programming of the highest quality, presented to the widest possible audience.

ABT’S Summer Intensive Program

American Ballet Theatre’s Summer Intensive has earned a reputation for being the most thorough and rewarding dance experience a student can have during the summer. Under the supervision of ABT’s Artistic Director Kevin McKenzie and Artistic Director of Summer Intensives Kate Lydon, the program offers top quality teachers and master guest teachers that are dedicated to the learning process and growth of each individual student. The ABT Summer Intensive focuses on developing well-rounded dancers through exposure to a wide variety of disciplines with an emphasis on classical ballet technique and key elements of ABT’s National Training Curriculum.

The Role

American Ballet Theatre is seeking resident counselors for the Orange County Summer Intensive Program.  Counselors will reside on the University of California, Irvine campus and supervise young male and female dancers ages 12-18 from July 18 – August 8, 2020.  Counselors will be on duty for the entire duration of the program.  Responsibilities include:

• Enforcing dormitory rules and curfews.
• Planning and organizing dorm activities (e.g. movie and game nights).
• Accompanying students to and from the studios and cafeteria and on off-site weekend trips.
• Assisting in the Summer Intensive office (e.g. posting weekly schedules; escorting students to medical appointments; arrangements for the final performance).
• Maintaining a positive and supportive environment for Summer Intensive students.
• Communicating with parents, students, and faculty regarding Summer Intensive schedules, student attendance and final performance information.
• Acting as an on-site chaperone to report any physical or psychological issues or problems that arise with the student body.
• Monitoring dancers’ conduct and behavior and reporting any problems or concerns to the Summer Intensive Office.
• Working closely with Production staff to ensure a smooth dress rehearsal and performance at the end of the program.
• Performing other duties as assigned.

Qualification

• Seeking highly motivated college students (who have completed one year of college or be at least 19 years of age), recent college graduates, or equivalent.
• Previous chaperone and counselor experience and/or work with teenagers, dancers, and education programs are preferred.
• Counselors must reside on the University of California, Irvine campus for the duration of the position from Saturday, July 18, 2020 to Saturday, August 8, 2020.
• Counselors must provide their own means of transportation to and from the UC Irvine campus.
• Counselors are expected to be on duty at all times, and there will be only limited time off available.
• Due to a high percentage of international students, proficiency in multiple language is a plus.

Compensation: Counselors will receive room and board consisting of a single room, three meals a day, and a stipend of $1200.

Primary Reporting Responsibility:  Associate Director of Summer Intensives

Applications and Inquiries: Applications are due by Wednesday, April 15, 2020.  Please send application and resume to Naomi Gewanter, at [email protected]  or to American Ballet Theatre, 890 Broadway, 3^rd Floor, 10003, Attn: Naomi Gewanter.

No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development

Last Revision: February 2020

FLSA Status: Exempt

The Role

This position reports to the Associate Directors of Major Gifts and supports the Major Gifts team. The ideal candidate will be a team-oriented individual with a mind for process, excellent attention to detail, and strong communication skills. We are looking for an individual with an interest in ABT’s mission who is excited to dive into a fast-paced development environment and contribute to the growth opportunities within the area of Major Gifts.

Responsibilities:

The individual’s main responsibilities will be to supporting the Major Gifts team by executing processes that ensure successful cultivation, solicitation, and stewardship of ABT donors. The Major Gifts Associate will be responsible for:

• Tracking renewal calendar, drafting letters and generating renewal mailings.
• Drafting and generating acknowledgement letters for Chief Philanthropy Officer and Executive Director.
• Coordinating with the donor relations team on major donor ticketing requests and benefit fulfillment.
• Organizing and maintaining accurate major donor records in Raiser’s Edge database.
• Generating constituent queries and reports from Raiser’s Edge database.
• Liaising with marketing, event, and program staff to produce communication materials for donors, including emails, reports, and proposals.
• Maintaining the Major Gifts prospect pipeline and generating prospect research as requested
• Supervising the Major Gifts intern.
• Providing general administrative support for Major Gifts office and Development department at large.
• Attending ABT performances and special events (on evenings and weekends) as necessary.

Qualifications:

• Bachelor’s Degree required with 2-3 years fundraising experience preferred
• Excellent written and verbal interpersonal, organizational, and communication skills
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable
• Ability to work collegially across departments and across the organization
• Must have a high level of discretion with confidential information
• Ability to multi-task, prioritize and meet tight deadlines
• Ability to respond creatively, strategically and quickly in a fast-paced, dynamic environment
• Energetic, optimistic, collaborative, “roll-up-your-sleeves” approach to work
• Appreciation for, interest in and understanding of the not-for-profit and performing arts sectors a plus
• Excellent Microsoft Office skills required and proficiency in Raiser’s Edge highly desirable.

Primary Reporting Responsibility:  Associate Directors of Major Gifts

To Apply: 

Please send a cover letter, résumé, and a brief writing sample to [email protected]. Include in the subject line “Major Gifts Associate.” No phone calls or recruiters, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:              Office of the Chief Administrative Officer

Last Revision:             October 2019

FLSA Status:                Non-Exempt

The Role

Primary Responsibilities:

Daily Operations:

• Manage the CAO’s calendar of activities: schedule appointments, process correspondence, and arrange agendas.
• Attend to basic tasks to maintain efficiency and organization within the CAO office, such as scheduling, fielding and drafting various forms of correspondence, and maintaining filing system.
• Answer all phone calls and prioritize communications for CAO.
• Act as a liaison for CAO with staff, dancers, donors, and external parties.
• Provide CAO administrative support: complete expense reports, maintain and organize digital and physical files.
• Develop and maintain a document/project management system to track and facilitate progress of the high volume of matters which flow through the CAO office.
• Provide information by answering questions and requests relating to the Legal, Human Resources and Facilities functions.

Legal and Contract Management Functions:

• Centralize the workflow of contracts to ensure all required information needed to complete the contract is obtained in a timely fashion in order to finalize contracts/negotiations in a timely fashion.
• Assist with contract revision, drafting and processing.
• Communicate contract status to the appropriate parties.
• Maintain up-to-date lists of firms and consultants in ABT’s Barre Association who support ABT on a pro-bono basis.
• Organize and maintain communication and request submission process for the Barre Association
• Ensure ABT is aware of all New York State, New York City, and federal laws through communication with outside counsel and other research.

Human Resources:

• Assist with the creation and revision of systems, policies and procedures by analyzing operating practices and helping to implement change.
• Execute established Human Resources processes relating to hiring, onboarding, training, separation, etc. including serving as the first point of contact for HR purposes
• Help guide Human Resources activities by researching and updating administrative policies, procedures, methods, and guidelines; communicating developments to management and other staff in conjunction with ABT’s Finance Department and otherwise.
• Assist with professional development and staff relations programs and activities by providing information, identifying and organizing such activities and opportunities.
• Maintain staff section of ABT’s website as well as ABT’s internal sites and staff phone lists.
• Facilitate company-wide communications through email on a weekly and sometimes daily basis.
• Assist in the preparation for All Staff meetings.
• Assist in the development, execution and coordination of Diversity, Equity, and Inclusion initiatives including scheduling meetings, organizing and executing events, coordinating ticket purchases, and facilitating internal processes and training efforts.
• Act as a resource for colleagues on Human Resources policies and procedures.

Perform other duties as assigned.

Qualifications

• Bachelor’s degree (or equivalent) or paralegal certification is required.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Must have a high level of discretion with confidential matters.
• Excellent written and verbal interpersonal, organizational, and communication skills.
• Exceptional capacity for detail.
• Strong analytical skills.
• Ability to multi-task, prioritize and meet tight deadlines.
• Ability to manage multiple projects simultaneously.
• Ability to respond creatively, strategically and quickly in a fast-paced, dynamic environment.
• Ability to work collegially across departments and across the organization.
• Energetic, optimistic, collaborative, “roll-up-your-sleeves” approach to work.
• Proficiency in Microsoft Word, Excel, and Power Point are required.
• Interest in and understanding of the not-for-profit sector, the performing arts and/or the HR industry, a plus.

Primary Reporting Responsibility: Chief Administrative Officer

To Apply: Please send a cover letter, résumé, and a brief writing sample to [email protected]. Include in the subject line “Administrative Coordinator.” No phone calls or recruiters, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             December 2019

FLSA Status:                Non-Exempt

The Role

Primary Responsibilities:

Qualifications

The ideal candidate should meet the following criteria:

Primary Reporting Responsibility: Directors of the ABT JKO School Pre-Professional and Children’s Divisions, respectively

Secondary Reporting Responsibility: Associate Director of Education and Training

To Apply:

Please send a cover letter, résumé, and a references to [email protected] include in the subject line “ABT JKO School Accompanist.” Optional: portfolios or other samples of professional materials.  No phone calls or recruiters, please.  We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All employees will be subject to a background check. If you have already been fingerprinted through the DOE, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department:                Education and Training

Last Revision:             July 2019

FLSA Status:                Non-Exempt

The Role

Teaching Artists primarily serve the ABT at School residency programs within the five boroughs of New York City. This part-time position will facilitate school residency programs through the facilitation of short-term and long-term ballet programs designed to guide student experiences at ABT performances and cultivate engagement with the art form of ballet.

Primary Responsibilities

• Engage students in the seven movements of classical ballet and classical vocabulary.
• Create age appropriate lesson plans in line with ABT’s education mission.
• Follow program guidelines as designated by the Artistic Coordinator for Educational Outreach.
• Design movement exercises which foster critical thinking literacy and facilitate exploration and creation.
• Attend Teaching Artist professional development sessions and any relevant planning meetings.
• Complete administrative duties including the submission of evaluations, schedules, etc.
• Work closely and communicate with ABT Education department staff and partnering school teachers/personnel to coordinate aspects of presentations, schedules and rehearsal periods.

Perform other duties as assigned.

Qualifications

The ideal candidate should meet the following criteria:

• Strong commitment to teaching and a demonstrated interest in the field of arts education.
• Proven ability to interact clearly and effectively with a diverse youth population.
• Ability and willingness to travel throughout NYC’s five boroughs.

Experience

• Relevant teaching experience in artist-in-school programs, ballet studios, public schools or similar community-based programs (Relevant teaching in NYC public schools is preferred).
• Experience teaching with diverse populations, i.e., early childhood, special needs, participants with disabilities, and multilingual learners is a plus.
• Awareness of social issues affecting NYC youth; background in social justice work is a plus.

Personal Qualities

• Collaborative team player – energetic, enthusiastic, positive, and personable.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.

Education/Training

• Knowledge of classical ballet; dance degree preferred or equivalent professional dance training/experience.
• Familiarity with the NYC Blueprint for Teaching and Learning in the Arts: Dance, and the New York State Arts Standards.
• Knowledge of ABT’s classical repertoire is a plus.
• Ability to teach in Spanish, Mandarin, and/or other languages is a plus.

Primary Reporting Responsibility: Associate Director of Education and Training

Secondary Reporting Responsibility: Artistic Coordinator for Educational Outreach

To Apply:

Interested candidates should send a cover letter, resume, and references through August 2019 to Amanda Tomera, Education Associate, [email protected]. Optional materials: Samples of professional and teaching materials. No phone calls or recruiters, please. We apologize in advance that we can only contact those candidates moving forward in the search.

Note: All Teaching Artists will undergo fingerprinting with the NYC DOE. If you have already been fingerprinted, please indicate this in your cover letter.

Applications will be reviewed on an ongoing basis.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Disclaimer

The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role.  From time to time, all personnel may be required to perform duties outside their normal responsibilities as needed.

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.