Classification: Director, Leadership Gifts

Department: Development

Last Revision: June 22, 2018

FLSA Status: Exempt

The Mission

The mission of American Ballet Theatre is to create, to present, to preserve, and to extend the great repertoire of classical dancing, through exciting performances and educational programming of the highest quality, presented to the widest possible audience.

The Company

American Ballet Theatre (ABT) is recognized as one of the great dance companies in the world.

Few ballet companies equal ABT for its combination of size, scope, and outreach. Recognized as a living national treasure since its founding in 1940, ABT is the only major cultural institution that annually tours the United States, performing for more than 450,000 people. Over its 77-year history, the Company has also performed in a total of 139 cities around the world. As a result of this vast domestic and international reach anchored in its American roots in 2006, by an act of Congress, American Ballet Theatre became America’s National Ballet Company.® In October 1992, former American Ballet Theatre Principal Dancer, Kevin McKenzie, was appointed Artistic Director. McKenzie is committed to maintaining the Company’s vast repertoire, which includes preserving the classic story ballets from the late 19th and 20th centuries and commissioning and propelling new and exciting work by the best choreographers working today.

The Role

The Director, Leadership Gifts will report to ABT’s Chief Advancement Officer (CAO) and serve as a senior member of the Development team. The primary role of the Director, Leadership Gifts will be to work closely with the CAO and ABT Leadership to facilitate the execution of ABT’s Capital Campaign by coordinating information, facilitating efficient communication, leveraging resources, managing prospects and solicitations, and acting as a bridge between the CAO and the members of the Individual Giving team. The Director, Leadership Gifts will also work closely with the Associate Directors of Major Gifts to strengthen the Major Gifts program.

This role is both strategic and facilitative and requires a combination of focus and flexibility. The Director, Leadership Gifts must be a highly resourceful individual with strong emotional intelligence, self-motivation, adaptability and analytical skills. In addition, the Director will develop and implement an ambitious and innovative plan to maintain and expand ABT’s Major Gifts programs to enable ABT to achieve its financial, cultural and educational objectives. The individual in this role will be tasked with evaluating current giving programs and donor benefits and setting interdepartmental and individual goals to achieve increased revenue from current and new donors contributing to ABT’s annual and capital funds.

Primary Responsibilities:

General

• Work with the CAO and other leadership to develop and execute a comprehensive and compelling strategy to raise game-changing capital and endowment campaign funding, as well as expand philanthropic support from major donors giving at $100,000 and above to create a sustainable culture of philanthropy in support of ABT’s programming and operations.
• Serve as a strategic thought partner to the CAO to optimize the workings and structure of the Development department to create efficiencies that will enable the team to work to their greatest capabilities.
• Co-staff the Development and Campaign Committees of the Board with the CAO.
• Hold the Development team accountable for results; lead team to high performance levels to achieve successful completion of strategic initiatives and provide resources and guidance on activities needed for execution of tactical objectives.
• Develop strategic partnerships and strong relationships with ABT’s Marketing and Communications teams, as well as across the organization to achieve goals.
• Manage automated systems to track goals and revenue, and donor and prospect stewardship.
• Inspire, mentor and develop up-and-coming Development department talent.
• Perform other duties as assigned.

Individual Giving

• Identify prospects for major gifts, including the Board, program funding, capital, endowment, etc., strategize and help execute the best cultivation/engagement approach for each.
• Identify, manage, cultivate and solicit a portfolio of leadership donors and prospects both locally and nationally for annual and capital/endowment support.
• Lead and motivate the Major Gifts team to increase revenue and participation in high level donor groups, programmatic support, and production underwriting.
• Identify and cultivate prospects (local, national, international) for renewable, mission-focused support for programming, production underwriting, dancer creativity/well-being.
• Create, develop and implement new funding streams and donor engagement ideas.
• Help advance ABT story-telling through solicitations, donor communications and activities.

Position Qualifications:

• Bachelor’s degree and extensive experience in not-for-profit development and campaign.
• Management experience and successful major gifts record.
• Ability to work effectively with a limited staff and resources.
• Excellent interpersonal, verbal and written communication skills and an exceptional capacity for detail.
• Low-ego, hands on, results-driven leadership style with down-to-earth, collaborative, “roll-up-your-sleeves” personality, who can rally others to take the initiative in their areas of expertise.
• Ability to manage and motivate staff to effectively meet financial goals and deadlines.
• Ability to manage multiple projects simultaneously.
• Ability to work collegially across departments and across the organization.
• Proficiency in Microsoft Word, Outlook, Excel, and Power Point.
• Proficiency in Raiser’s Edge and digital research tools, including Wealth-X.
• Weekend and evening hours are required, especially during performance seasons.

Primary Reporting Responsibility: Chief Advancement Officer

To Apply: Please send a cover letter and résumé to jobs@abt.org. Include in the subject line “Director, Leadership Gifts.” No phone calls, please. Only qualified candidates will be contacted.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Classification: Staff Accountant

Department: Finance

Last Revision: June 27, 2018

FLSA Status: Exempt

The Mission

The mission of American Ballet Theatre is to create, to present, to preserve, and to extend the great repertoire of classical dancing, through exciting performances and educational programming of the highest quality, presented to the widest possible audience.

The Company

American Ballet Theatre (ABT) is recognized as one of the great dance companies in the world.

Few ballet companies equal ABT for its combination of size, scope, and outreach. Recognized as a living national treasure since its founding in 1940, ABT is the only major cultural institution that annually tours the United States, performing for more than 450,000 people. Over its 77-year history, the Company has also performed in a total of 139 cities around the world. As a result of this vast domestic and international reach anchored in its American roots in 2006, by an act of Congress, American Ballet Theatre became America’s National Ballet Company.® In October 1992, former American Ballet Theatre Principal Dancer, Kevin McKenzie, was appointed Artistic Director. McKenzie is committed to maintaining the Company’s vast repertoire, which includes preserving the classic story ballets from the late 19th and 20th centuries and commissioning and propelling new and exciting work by the best choreographers working today.

The Role

The Staff Accountant will report to ABT’s Senior Director of Finance and serve as an important member of the Finance team. This full-time, salaried position is responsible for maintaining the general ledger for various financial activities and assisting with the preparation of monthly financial reports. The Staff Accountant will be deeply involved in ABT’s day-to-day operations.

This role requires an individual who is a team player, willing to learn and share new ideas and accept new challenges and tasks. Ideal candidates are individuals with several years of accounting experience as well as an interest in the nonprofit sector and the performing arts.

Primary Responsibilities:

• Assist the Sr. Director of Finance and CFO with day-to-day operational activities
• Act as a key component on cash flow preparation and budgeting process
• Maintain balance sheet schedules including accounts receivable, prepaid expenses, accrued expenses, fixed assets and deferred income
• Reconcile bank accounts and prepare monthly bank reconciliations
• Be involved in the annual audit preparation
• Assist in the preparation of the 990 tax form
• Prepare other federal and state tax forms
• Generate monthly and quarterly financial reports
• Support colleagues on the Finance team as necessary to complete departmental tasks
• Perform other duties as requested

Position Qualifications – Ability to:

• Demonstrate commitment to excellence and high standards, including quality customer service to ABT’s constituents (staff, artists, vendors, etc.)
• Demonstrate strong problem solving and analytical skills
• Utilize excellent written and oral communication skills
• Display confidence in using technology
• Pay acute attention to detail
• Prioritize and organize work to effectively balance multiple assignments, set priorities and meet stringent deadlines
• Work independently as well as a strong team player
• Approach tasks with a low-ego, hands on, results-driven leadership style and with a down-to-earth, collaborative, “roll-up-your-sleeves” personality, and rally others to take the initiative in their areas of expertise.

Education and Experience:

• Bachelor’s degree in Accounting (required)
• 1-2 years relevant experience (minimum)
• Familiarity with Financial Edge accounting package (preferred)
• Fluency in Microsoft Suite and familiar with database concepts

Primary Reporting Responsibility: Senior Director of Finance

To Apply: Interested candidates should send a cover letter and resume to jobs@abt.org with “Staff Accountant” in the subject line. No phone calls, please. We apologize in advance that we can only contact those candidates moving forward in the search.

American Ballet Theatre offers medical, dental, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to ABT performances and events, and a stimulating and collegial work environment.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

Classification: Telefunding Representative

Department: Development/Membership

Last Revision Date: April 10, 2017

FLSA Status: Exempt

The Role

ABT seeks part-time representatives to work with our telefundraising vendor for American Ballet Theatre’s fundraising campaign. We’re looking for reliable, articulate representatives to generate support for ABT’s membership programs.

Applicants must be able to work a minimum of 20 hours per week. Evening and weekend shifts are available. We offer flexible scheduling, a friendly work environment, and the opportunity to help support America’s National Ballet Company®. You’ll earn an hourly base pay plus commission.

Position Qualifications:

• Telephone skills and basic computer skills are necessary.
• Sales or fundraising experience
• Knowledge of classical ballet, and/or appreciation for the arts is a plus

To Apply: Please call 929.358.7002 and leave a message with your name, phone number and why you think you’d be great at the job.

Development Assistant Intern

Development

General Description: This position is primarily responsible for assisting the Chief Advancement Officer of the development department.

• Support Chief Advancement Officer and Assistant to the Chief Advancement Officer with administrative duties and prospective projects
• Assist in processing gifts and drafting acknowledgement letters
• Prepare materials and draft minutes for the Board of Trustees’ Development and Nominating Committees
• Generate monthly expense reports and reconcile expense accounts of the Chief Advancement Officer and Director of Capital Projects
• Help process all ticket requests and backstage tours for the Chief Advancement Officer, Trustees, Honorary Trustees, former Trustees, and other VIP guests during the performance seasons
• Help with day-to-day tasks such as copying and assembling materials
• Support Development Department-wide activities, including special events, on a select basis
• Research based projects about local institutions and philanthropic donors
• Oversee and maintain department filing
• Other duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Must be college student or recent graduate, Bachelor’s degree preferred. Computer literacy is a must, including proficiency in Microsoft Word, and Excel.  Familiarity with Raiser’s Edge a plus.  Knowledge of dance and performing arts preferred.

Must be able to commit to a schedule of 3-5 days a week.  Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Chief Advancement Officer and Assistant to CAO

Major Gifts Intern

Development

General Description: This position is primarily responsible for assisting the Major Gifts Team within the Development Department.

• Assist Associate Directors of Major Gifts and Major Gifts Associate with administrative duties and projects
• Conduct in-depth online research of high net-worth 2017 Fall Season single-ticket buyers for cultivation and addition into ABT’s Major Donor portfolio
• Assist in managing portfolio of current and prospective donors, including the organization and maintenance of accurate records for files, Raisers Edge, and Playbill
• Support Major Gifts and Development Department-wide activities and special events in conjunction with ABT’s annual seasons at either the Metropolitan Opera House or David H. Koch Theatre on a select basis as needed
• Assist in processing gifts and drafting acknowledgement letters
• Assist in processing donor ticketing
• Assist in creating and processing mailings
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

• College student or recent graduate (Bachelor’s degree preferred)
• Knowledge of and interest in ballet and the performing arts desired
• Enthusiastic and self-motivated team player
• Strong time management and organizational skills
• Exceptionally attentive to detail with refined communication skills, the ability to interact with a range of personality types, and the necessary poise when interacting with high net-worth constituents.
• Computer literacy is a must, including proficiency in Microsoft Word and Excel. Familiarity with fundraising database systems, such as Raisers Edge, a plus.

Must be able to commit to a schedule of 2-3 days a week. Academic credit can be arranged.  Internship may be extended for additional months.

Primary Reporting Responsibility: Major Gifts Associate

Membership Intern

Development

General Description: This position is primarily responsible for assisting with all facets of the Membership Department operations, and participates in all department fundraising events and activities.

• Work with Membership Assistant and Coordinator to collaborate on new ways to steward donors, generate acknowledgement letters, and update membership records accordingly.
  • Work with Assistant Manager of Special Events to assist with logistics of member events including studio visits, receptions, and special lectures.
• Work with Database Manager to maintain integrity of database and analyze and edit data to ensure accuracy.
• Work with Membership Coordinator on various ways to target specific donor groups and ensure effective workflow within the department.
• Supports Membership Associate with member subscriptions and ticketing; preparing, proofing, and customizing orders, data entry, database tracking, mailings, managing and reconciling expenses, and donor confirmations.
• Help clean and maintain Raisers’ Edge, our Donor Database.

Position Qualifications:

This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Students must be available for a minimum of 15 hours per week. Proficiency in Microsoft programs including Excel, and familiarity with databases preferred but not required. This internship will provide a great opportunity to experience how a Membership and Development Department runs in a successful non-profit organization. Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Membership

Secondary Reporting Responsibility: Membership Coordinator and Membership Assistant

Patron Services Intern

Development

General Description: This position is responsible for assisting the Assistant Manager, Patron Services in stewarding members of Golden Circle, Majors, and Board of Trustees. General duties include:

• Assisting with ticket orders for ABT’s Spring and Fall New York Seasons
• Helps organize and plan donor trips while ABT is on tour both domestically and internationally
• Monitors and maintains various schedules and calendars
• Supports the scheduling of backstage tours, meet and greets, and class viewings
• Aides with planning dinners while ABT is in Season for cultivation events and benefit fulfillments
• Maintains accurate information in database involving ticketing and Playbill recognition
• Assists with the editing and monitoring of all ABT Playbill’s and donor crediting across multiple pieces of literature and publication
• Supports staff with other assigned duties

Position Qualifications:

The ideal candidate has enthusiastic energy, a keen attention to detail, is highly organized and self-sufficient. Excellent verbal and written communication skills are required. Must have stellar interpersonal/customer service skills, the ability to meet strict deadlines, as well as multitask.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel. Experience with Raiser’s Edge or a fundraising database is a plus.

Availability to commit to a schedule of 4-5 days per week. Additional nights and weekends outside of regular office hours may be required to assist with staffing cultivation events. Academic credit can be arranged.

Primary Reporting Responsibility: Assistant Manager, Patron Services

Special Events Intern

Development

General Description: This position is responsible for supporting the Special Events Department in all areas of event planning

• Assist with mailings such as invitations, photos, acknowledgement letters, etc.
• Format and edit mailing labels, envelopes, invitation lists, etc.
• Maintain inventory of supplies (letterhead, brochures, invitations, stamps, seating charts) for Events department; responsible for ordering new materials as required
• Manage distribution of departmental mail; update contact information for returned mail
• Coordinate all departmental filing
• Assist in designing all in-house event materials such as place cards or event signage
• Draft event descriptions for ABT website and update all events web pages
• Prospect research as assigned
• Produce Special Events acknowledgement letters
• Track RSVPs for events
• Serve as contact for patron event inquiries
• Staff all special events
• Other duties as assigned

Position Qualifications:

Must be extremely organized, attentive to detail, and able to work on multiple projects and meet strict deadlines.  Must have excellent telephone manner and interpersonal skills.  Must have strong interest in non-profit industry; knowledge of dance and /or the performing arts preferred.  Proficiency in Microsoft Word and Excel required. Experience with Photoshop and Raisers Edge highly desired.

Primary Reporting Responsibility: Manager of Special Events

ABT JKO School Intern

Education and Training

General Description: This position is primarily responsible for assisting the Director of the ABT JKO School and Director of the ABT JKO School Children’s Division in special projects related to the ABT Jacqueline Kennedy Onassis School, including Pre-Professional Division and Children’s Division.

• Chaperone and escort Children’s Division students to and from studios for daily classes
• Act as secondary parent contact/ receptionist during evening hours
• Assist ABT JKO School Assistant with ABT JKO School Boutique Inventory and Sales
• Assist ABT JKO School Assistant in recording of student absences
• Assist with, organize, and manage ABT Studio Company and ABT JKO School wardrobe/ costumes
• Assist with ABT Studio Company or ABT JKO School performances and departmental events as necessary
• Oversee and maintain department filing and form processing
• Update ABT JKO School student profiles through Education Edge
• Help with day-to-day tasks such as copying and assembling materials for families and faculty
• Assist in the maintenance and set-up of studios for daily classes
• Other duties as assigned by the Directors, Coordinator and Assistant of the ABT JKO School

Position Qualifications:

Must have excellent interpersonal/ customer service skills and work well with children and teenagers.  Must be attentive to detail, have ability to meet strict deadlines, have ability to work well in a pressured environment and be a self-starter.  A strong dance background is a must, as well as an interest in the administrative aspects of running a school.

Must be at least a sophomore in college. Knowledge of dance and performing arts required. Computer literacy is a must, including proficiency in Microsoft Word and Excel.

Must be able to commit to a schedule of 2-3 days a week, preferably Monday evenings until 8:00pm, and/ or Saturday mornings. Additional nights and weekends outside of schedule hours may be required. Academic credit can be arranged.

Primary Reporting Responsibility: ABT JKO School Directors

Education and Training Intern

Education and Training

General Description: This position is responsible for assisting the entire Department of Education and Training.

• Assist Associate Director of Education and Training in the organization and execution of ABT’s outreach programs
• Assist in the preparation of Fall Young People’s Ballet Workshop program
• Manage dance shoe inventory and sales for students
• Assist with the maintenance of Educational Outreach database
• Organize schedules and general communication between patrons
• Assist in archival of department audio and video
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills and work well with children.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is recommended, as well as an interest in the Administrative aspects of Family Programming.

Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: Associate Director of Education and Training

National Training Curriculum Intern

Education and Training

General Description: This position is primarily responsible for assisting the National Training Curriculum Manager in organizing ABT’s National Training Curriculum (NTC) Teacher Training Sessions, and assisting the Affiliate Exam Coordinator with Affiliate Examinations.

• Help organize details related to upcoming teacher trainings and examinations
• Attend and assist in the teacher trainings
• Help manage NTC boutique sales
• Research and update mailing lists for marketing
• Oversee and maintain department filing
• Help with day-to-day tasks such as copying and assembling materials
• Assist National Training Curriculum Manager and Affiliate Exam Coordinator as needed
• Other duties as assigned

Position Qualifications:

Must have excellent interpersonal skills.  Must be organized, have attention to detail, have ability to meet strict deadlines, and be a self-starter.  A strong dance background is a must, as well as an interest in the Administrative aspects of running a training program.

Must be at least a sophomore in college. Computer literacy is a must, including proficiency in Microsoft Word and Excel.  Knowledge of dance and performing arts is a requirement.

Must be able to commit to a schedule of 2-3 days a week.  Academic credit can be arranged.

Primary Reporting Responsibility: National Training Curriculum Manager

Executive Office Intern

Executive Office

General Description: This position is responsible for assisting the Executive Assistant to the Executive Director. This intern will be exposed to all facets of the organization through this unique internship and have the opportunity to collaborate with many departments.

Tasks may include:

• Organizing and preparing research for internal and external meetings
• Planning and coordinating staff events and large meetings
• Assisting with managing event invitations and RSVPs
• Assisting with VIP hospitality for performance seasons
• Liaising with various departments to ensure smooth guest experience
• Assisting with greeting ED’s VIP guests at events and performances
• Assisting the Executive Assistant with managing administrative tasks for the Executive Office
• Managing calendars and arranging meetings
• Making travel arrangements and restaurant reservations
• Organizing contact information/details
• Ordering office supplies
• Completing expense reports
• Maintaining databases and filing systems
• Other duties as assigned by Executive Director and Executive Assistant

Position Qualifications:

You must be eager to work in a fast-paced environment, handle confidential information with exceptional care and discretion, have excellent interpersonal skills and a can-do attitude. This candidate must be flexible, very organized, and detail-oriented. You must be able to adapt to an ever-changing environment, work under pressure, meet deadlines, and be solution-oriented. The ideal candidate is sunny, positive and has a sense of humor!

Computer Literacy is a must, including proficiency in Microsoft Word, PowerPoint and Excel.

Primary Reporting Responsibility: Executive Assistant

Strategic Initiatives Intern

Executive Office

General Description:

This position is primarily responsible for assisting with the Director of Strategic Initiatives in the Executive Office.

• Work with the Director of Strategic Initiatives on different strategic projects across ABT
• Projects may include strategic planning, process enhancement, industry research, new business development and special projects as they arise
• Organize communications and cross-collaboration across departments
• Assist in preparing for meetings
• Various administrative duties and other duties as assigned

Position Qualifications:

This position is available to Undergraduate or Graduate-level students, MBA or Masters preferred, and students in at least their Senior-level year of Undergraduate Studies.  Students must be available for a minimum of 15-20 hours per week (flexible).   Proficiency in Microsoft programs including Excel, Word and PowerPoint as well as a basic knowledge of research, financial modeling, business and/or strategy is preferred.  Must have excellent writing and communication skills.  Must be organized and attentive to detail, have ability to meet strict deadlines, and be a self-starter.  Knowledge of dance and performing arts industry preferred.  Students seeking academic credit are encouraged to apply.

Primary Reporting Responsibility: Director of Strategic Initiatives

Marketing Intern

Marketing

General Description: This position is primarily responsible for assisting in Social Media and Box Office Strategy in the Marketing Department

• Drafts social media content
• Contributes ideas to the social media content calendar
• Develops reports on social media analytics
• Researches brand partnership opportunities
• Assembles and analyzes box offices sales reports to help prepare marketing strategies and objectives
• Organizes marketing reports and archival documents
• Researches competitive landscape by identifying and evaluating pricing and marketing best practices in Ballet and other comparable industries
• Maintains research databases
• Assists in monitoring season earned revenue budgets by comparing and analyzing actual results with projects and goals
• Participates in creation of a dynamic pricing algorithm for season performances at Met Opera House
• Help with day-to-day tasks and other Marketing duties as assigned

Position Qualifications:

Must have excellent writing and communication skills.  Must be attentive to detail, have ability to meet strict deadlines, and be a self-starter.  This position is available to students in at least their Junior-level year of Undergraduate Studies and Graduate-level students.  Proficiency in Microsoft Word, Excel, and PowerPoint. Knowledge of dance and performing arts preferred.

Primary Reporting Responsibility:                   Marketing Manager, Box Office Strategy and CRM

Secondary Reporting Responsibility:              Associate Director, Brand Partnerships and Social Media